Associate Project Manager

Responsibilities

• Project Coordination & Support
• Afford assistance in managing creative, campaign, and production projects by maintaining trackers, timelines, and documentation under the direction of the Project Manager.
• Maintain oversight of daily project activities, flagging potential issues, and providing regular updates to the internal team.
• Follow up with team members to ensure deliverables remain on track.
• Administrative Support
• Schedule and organize meetings, prepare agendas, capture notes, and track action items.
• Update project management tools and ensure documents are current and properly stored.
• Support general administrative tasks such as data entry, document organization, and calendar management.
• Communication & Documentation
• Aid in compiling and distributing project status reports, including Hot Sheets, meeting recaps, and other updates.
• Support client communications by preparing agendas, recaps, and follow-up documentation.
• Deliverable & Vendor Management
• Help traffic deliverables internally and externally, ensuring files are properly labeled, accurate, and on time.
• Afford assistance with vendor coordination, including tracking estimates, invoices, and deliverables.
• Afford support for quality assurance reviews before client delivery.
• Stakeholder & Team Collaboration
• Partner with project managers and stakeholders to document deliverables, risks, blockers, and resource needs.
• Work closely with cross-functional teams, helping to organize workflows and maintain alignment.
• Provide additional support to the Senior Project Manager as needed.
• Best Practices
• Contribute to the implementation of project management processes and tools, ensuring adherence to best practices.
• Support division leads and project managers in resourcing and scheduling new and existing projects.

Qualifications

• Bachelor's degree in Project Management, Marketing, Communications, or a related field (or equivalent experience).
• 2-4 years of project management, production coordination, or administrative support experience, preferably in an agency or creative environment.
• Strong organizational and time management skills with excellent attention to detail.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Familiarity with project management tools (e.g., Monday.com, Asana, Trello, Smartsheet) and eagerness to learn new platforms.
• A proactive, solution-oriented mindset and a strong desire to grow in project management.
• Agency experience is a plus!

Pay

Annual Compensation $60K - $70K (commensurate with experience)

Benefits

• Medical + dental + vision insurance
• Generous PTO and paid holidays
• Dedicated mental health days
• Unlimited sick time
• Pre-tax commuter and healthcare benefits
• 401(k) retirement plan with matching
• 12 weeks paid leave for new parents
• Summer Fridays (early close Fridays Memorial Day - Labor Day)
• Hybrid work schedule (1-3 days in office per week, depending on role)