Associate (Project Management Specialist), Organizational Change Management

FINANCIAL ENTERPRISE ENGAGEMEN (UA-FEE-IUBLA) The Associate, Organizational Change Management (Financial Enterprise Engagement) will support the broader finance organization supporting change management for multiple projects. The projects include: 1) Project Horizon - the Indiana University Financial Transformation Initiative to modernize IU's overall financial operations and systems to align them with the needs of a multi-billion dollar, public higher education institution with multiple R1 campuses, 2) Anaplan IU Finance's initiative to implement a new budgeting software and the associated streamlining of our budgeting processes and reporting and 3) Procurement Transformation the initiative to take key findings from our procurement review to support the implementation. These projects will help modernize Indiana University's financial process, structure, and systems to strengthen the financial health of IU now and in the future. This position is housed within the VPCFO organization and reports directly to the Associate Vice President of Financial Enterprise Engagement. Department-Specific Responsibilities Designs and executes end-to-end change management strategies guiding stakeholders through awareness, adoption, and long-term ownership to drive cultural alignment across transformation initiatives.In partnership with VPCFO Communications, UCM, and external consultants, create tailored communication plans, leadership talking points, and messaging that clearly articulate the scope, technology shifts, and business rationale (the What and Why) behind project goals.Conducts stakeholder impact assessments to identify risks, manage resistance, and build strong working relationships across Indiana University campuses and central administrative units.Develops and delivers targeted training programs that equip campus users to comfortably navigate new platforms, tools, and processes.Facilitates project committees, working groups, and external vendor interactions to ensure cross-functional alignment, secure buy-in, and navigate institutional governance workflows.Defines project scope, goals, and key deliverables while providing regular status, governance, and decision-making updates to the Core Team and Executive Management. General Responsibilities Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.Develops and maintains project schedules, goals, and communication.Matrix manages teams to develop, evaluate, and revise project processes.Collaborates with other departments to ensure that project objectives are achieved within established time frames.Participates in client meetings, contract finalization, and development of requirements and specifications.Provides guidance and support to less experienced peers. Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree in relevant field (preferably in finance, accounting, data analytics, information systems or related field) Preferred Advanced degree (MBA, or related discipline) Required WORK EXPERIENCE 5 years of relevant experience Preferred 5 years Organization Change Management field experience, finance, compliance, audit, operational planning, or related experienceProven excellence in organizational change managementHigher education, public sector, or governmental organization experience strongly preferredExperience managing IT implementation, ideally in a finance function. LICENSES AND CERTIFICATIONS Preferred Change Management (i.e., Prosci or similar) certification Skills Required Ability to drive multiple projects to successful completion.Demonstrates project management skills.Proficient written and verbal communication skills.Excellent organizational skills.Excellent collaboration and team building skills.Demonstrates time management and priority setting skills.Highly thorough and dependable.Ability to lead/manage others. Preferred Demonstrates excellent judgment and decision making skills.Effective conflict management skills.Ability to represent the company with external constituents.Demonstrated ability to communicate and collaborate effectively with individuals at all organizational levels, including executive leadership, staff, and external partners.Diplomacy and sound judgment in managing sensitive and confidential information.Proven success managing large-scale, multi-disciplinary projects in dynamic, complex environments.Excellent facilitation, collaboration, and negotiation abilities.Exceptional emotional intelligence, relationship-building skills, and the ability to influence without formal authority. This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Bloomington, Indiana or Indianapolis, Indiana $115,000 - $125,000 annually, depending upon qualifications For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Career Level: Advanced FLSA: Exempt Job Function: General Administration Job Family: Project Management Click here to learn more about Indiana University's Job Framework. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Request Support Telephone: 812-856-1234