Associate, Professional Leadership and Career Engagement (PLACE)

About the role

Codman Academy Charter Public School seeks a highly organized and mission-driven Associate to support the Professional Leadership and Career Engagement (PLACE) Department.

Responsibilities

• Maintain the department's partners database, ensuring all external partners have active MOUs and up-to-date CORI/SORI background checks on file.
• Update the Alumni Network database with touch-points, contact information, and transcripts.
• Track student internship hours, interventions, and feedback in department systems.
• Coordinate travel and permission slips for internships and off-site fieldwork related to pathway programs.
• Perform routine site visits to local partners to check in on student progress and troubleshoot immediate logistical issues.
• Act as the primary point of contact for internship supervisors, ensuring highlights are captured and challenges are addressed in a timely manner.
• Compile student and supervisor feedback for department meetings to review and inform program adjustments.
• Act as the primary point of contact for guest speakers, ensuring they have the necessary technology and logistics information for visits.
• Facilitate college persistence by connecting alumni to campus resources, course selection protocols, scholarship opportunities, and one another.
• Support the Director in organizing and operating community events such as Codman Academy poster sessions and the Alumni Breakfast.
• Help maintain regular alumni touch-points, ensuring graduates remain connected to Codman's network and resources.
• Facilitate the Alumni Council as the school representative.
• Produce a monthly newsletter that includes scholarships, education and career opportunities, highlights, community events, and calls-to-action.
• Aid in the development of marketing materials (flyers, social media posts) to promote PLACE opportunities to students, families, and partners.
• Support consistent, high-quality communication across the department's audiences, including students, families, alumni, partners, and supervisors.
• Assist in generating impact reports that capture program outcomes, trends, and stories.
• Aid in advancing the short-, mid-, and long-term strategic goals of the PLACE Department.
• Perform other duties as assigned by the supervisor to support student learning and overall school success.

Qualifications

• Bachelor's degree in Education, Social Work, Counseling, Communications, or a related field, or equivalent professional experience.
• At least 1–2 years of experience in program coordination, college access, career readiness, alumni engagement, or a closely related field.
• Excellent organizational and project management skills, with strong attention to detail and the ability to manage multiple deadlines simultaneously.
• Strong written and verbal communication abilities, with comfort drafting newsletters, emails, and outreach materials.
• Proficiency in data systems, spreadsheets, and digital tools for tracking and analysis.
• Demonstrated ability to engage and build relationships with diverse students, alumni, families, and partners.
• A self-starter with sound judgment and the ability to troubleshoot logistical issues in real time.
• Experience working in an urban school setting or with underserved populations (preferred).
• Familiarity with internship coordination, alumni engagement best practices, or college persistence strategies (preferred).
• Experience with newsletter platforms (e.g., Mailchimp), social media management, and basic graphic design tools (e.g., Canva) (preferred).
• Knowledge of CORI/SORI processes and MOU management in a school or nonprofit setting (preferred).
• Multilingual abilities (preferred).
• Knowledge of college access platforms such as EL or Overgrad (preferred).