Associate Producer

About the role

You're not running projects alone yet. But you're the reason the people who do can focus on the big picture instead of chasing follow-ups. You support Producers in bringing creative visions to life while owning the logistical backbone that makes great work possible on time and on budget.

Responsibilities

• Cook up and maintain Master Sheets, project folders in Shared Drive, and all project documentation per Race Service standard operating protocols and systems.
• Build first-draft budgets for assigned projects and support Producers in tracking them through actualization. Input actuals, route invoices to Accounts Payable, and keep budget trackers current.
• Draft and prepare Statements of Work, meeting agendas, reports, proposals, and other project documentation in collaboration with Account and Production leads.
• Manage the post-production coordination workflow. Track deliverables, revisions, approvals, and timelines to keep assets moving between editors, videographers, photographers, and producers toward on-time delivery.
• Aid in vendor and crew paperwork including third-party agreements, Wrapbook onboarding, W-9 collection, and ensuring all outside parties are contracted before work begins.
• Build and maintain project schedules in collaboration with Producers and Directors. Crew booking, equipment sourcing, call sheets, and logistics.
• Research and develop a working-level understanding of assigned clients' industries, products, culture, and strategic communication goals.
• Proactively identify and flag risks, delays, or scope changes before they become issues, both internally and with the production team.
• Serve as a secondary point of contact for clients on active projects, keeping them informed on schedules, deliverables status, and next steps.
• Contribute to current and new client creative pitches.
• This role involves working outside standard hours, international travel, and working weekends and holidays.

Requirements

2–4 years in a production coordination, junior producer, or project coordination role. Agency, production company, or fast-paced creative environment preferred.

You've lived inside budgets, schedules, and vendor paperwork. You know how productions actually come together because you've been in the room making it happen.

You're organized to the point where people comment on it. Multiple projects, competing deadlines, shifting priorities. You handle it.

You communicate clearly and follow through. When you say you'll handle something, people stop thinking about it because they know it's done.

Google Sheets, call sheets, master sheets, and production workflows are tools you already use, not things you need to be trained on.

Qualifications

A genuine curiosity about automotive culture, motorsport, or brand experience. Not as a requirement, but as a reason you'll love the work even more.

Proficiency in making pitch decks and presentations.

Skills

Organizational skills, attention to detail, communication, project management, budgeting, scheduling, vendor management, client relations, and proactive problem-solving.

Benefits

Health Benefits
401(k) plan
Generous company holiday and PTO Plan
Weekly Team Lunch
A proper espresso machine, a team that actually knows how to use it and genuine opinions about what goes in the cup.

Pay

$18 to $23 an hour based on experience. ($45,000 - $55,000 annually)

Schedule

This role involves working outside standard hours, international travel, and working weekends and holidays.

Department

Production

Locations

Race Service Los Angeles

About Race Service

We believe that style matters as much as strategy. That intuition triumphs over assumption. And that the best place to lead is from the front.

We work with some of the most iconic brands in the world — Ferrari, Porsche, Mercedes-AMG, Formula 1, McLaren, Formula E, Hot Wheels, and more.

We move fast and we move together. No corner offices, no approval chains — just a small team doing world-class work for the biggest names in the sport.

To apply

Submit your application below. Upload your resume and include your cover letter in the Additional Files section. Optionally, you can include a link that tells your story beyond your resume. For example — a portfolio, a project, an IMDb page, or anything that shows us what you've made.