Associate, Private Grants

Grant/Proposal Budget Development & Support

Partner with Program, Research, Policy and Development teams to prepare and submit detailed, funder-compliant budgets and proposals for all private funding opportunities and divisions.

Provide strategic financial guidance during proposal development, ensuring budgets reflect realistic program delivery and align with organizational goals.

Budget Monitoring & Financial Tracking

Maintain accurate grant budget records within Awards Management (grant management system), ensuring timely updates and system integrity.

Collaborate with Accounting to reconcile pledges and received private funds, providing accurate reporting on the financial status of awards.

Ensure adherence to internal policies, funder requirements, and applicable regulations in all aspects of grant budget preparation.

Training & Capacity Building

Support onboarding of new team members and deliver financial training sessions (group, individual, or recorded) to strengthen organizational knowledge of grant budgeting and compliance.

Serve as a resource for staff in navigating financial systems, processes, and reporting requirements.

Cross-Functional Financial Partnership

Act as a financial partner to internal teams, advising on resource allocation, budget compliance, and allowable costs.

Support leadership and program staff in interpreting funder requirements, aligning spending with budgets, and maintaining compliance throughout the grant lifecycle.

Foster collaborative, solutions-oriented relationships across Finance, Development, and Program teams to strengthen grant management processes.

Other Duties

Contribute to process improvements, system enhancements, and cross-departmental initiatives as assigned.

Provide back-up support for other Finance or Development functions as needed.

Requirements

• Bachelor’s degree in related field or minimum 3 years of related experience in grant and contract administration
• Proficient in grant budgeting, financial monitoring, and analysis for private funding
• Experience with financial systems (e.g., Awards Management) and a solid understanding of basic accounting principles, including GAAP and revenue recognition
• Strong data analysis skills with attention to detail
• Effective time management, ability to handle multiple deadlines across teams and funding cycles and incoming last minute funder requests
• Skilled at cross-functional collaboration with internal teams (Program, Policy, Development, FP&A, Accounting)
• Clear written, verbal communication, and interpersonal skills, particularly in grant proposals
• Capable of supporting onboarding and leading financial training sessions
• Capable of working in a fast-paced, changing environment
• Able to work independently or with a team

Benefits

Comprehensive Health Plans, Commitment to Diversity & Inclusion, Holistic Wellness Program, Professional Development Program, 401k Contribution, Paid Volunteer Days, 6 months paid parental leave, and much more.

Pay

Base Annual Salary: $58,800-$66,700