Associate, President’s Office

Key Responsibilities

• Manage the President & CEO's calendar, including internal and external meetings, programs, speaking engagements, and travel.
• Cook up domestic and international travel, itineraries, and logistics.
• Prepare meeting agendas and briefing materials.
• Process monthly expense reports and maintain organized executive records.
• Manage executive correspondence and prioritize time-sensitive requests requiring the President's attention.
• Maintain and update executive contacts in Outlook and Salesforce/Fonteva.

Board Governance & Executive Relations

• Coordinate quarterly Board of Directors and Council of the Americas Advisory Board (CIAC) meetings from planning through follow-up.
• Manage logistics for board and committee meetings, including invitations, RSVPs, virtual meeting platforms.
• Maintain board member records, AS Board and CIAC contributions and its tracking, and governance documentation.

Chief of Staff & Strategic Operations

• Provide project management and administrative support to the Chief of Staff on cross-functional organizational priorities.
• Track institutional initiatives, action items, and executive follow-up across departments.
• Cook up internal meetings, town halls, senior staff retreats, and President's Office initiatives.
• Support planning and execution of institutional events, fundraising activities, and special projects led by the President's Office.
• Cook with program teams to prepare remarks and briefing materials for conferences, public programs, and meetings.

Qualifications

• Bachelor's degree required.
• 1–3 years of professional experience, including internships or fellowships.
• Demonstrated interest in Latin America, public policy, international affairs, or nonprofit organizations.
• Outstanding written and verbal communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Able to manage multiple priorities and adapt quickly in a fast-paced environment.
• Professionalism, discretion, and ability to handle confidential information.
• Strong interpersonal skills and confidence interacting with senior leaders and external stakeholders.
• Proficiency in Microsoft Office Suite; familiarity with Salesforce/Fonteva or other CRM systems is a plus.
• Experience with Zoom, Microsoft Teams.
• Spanish proficiency required; Portuguese is a plus.