Associate Paralegal

Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution. Our integrated approach allows us to deliver value at every phase of a project—from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation.

At Gray, you’ll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact. “Personal growth precedes Gray’s growth.” – Stephen Gray, President & CEO, Gray, Inc.

Requirements

• Associate’s degree or higher from a college or university; and/or one to two years of experience in a paralegal role either for a company or a law firm.
• Experience in a law firm, construction or engineering firm is highly preferred, but not required.
• Basic computer skills including the ability to utilize word processing, spreadsheets, software, and e-mail.
• Excellent communication skills (both written and verbal).
• Must be physically present in the Lexington office.
• Willingness to learn new programs and develop new processes as needed by the department.
• Sound judgment and responsible decision-making.
• Attention to detail and excellent proofreading skills.
• Ability to work independently as well as with a team.
• Experience working in a fast-paced environment requiring a high level of responsiveness.
• Highly motivated, organized individual able to perform with minimal supervision.
• Ability to meet project deadlines and manage priorities in a fast-moving and high-growth environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Provide administrative and paralegal support to the legal and risk management team.
• Assist the legal/risk management team in drafting and tracking notices and letters.
• Provide administrative and substantive support with planning Board and Shareholder meetings.
• Organize and maintain file system of legal and risk management templates and SOP’s; assist in publishing updated and new processes for the group.
• Analyze current processes of the legal/risk management group and suggest/drive process improvements or changes.
• Act as the primary in-office representation for the legal/risk management teams, including greeting department visitors, handling incoming communications, and serving as central point of contact for administrative inquiries.
• Process mail daily, including scanning, logging, and distributing notices of furnishings and other correspondence to the appropriate internal teams.
• Support the legal and risk management team with administrative tasks, including completing and submitting expense reports and time sheets, and calendaring team meetings.
• Receive, review, approve, and track legal invoices; evaluate process improvements and ways to reduce overall legal spend.
• Manage corporate registrations and support licensing and corporate compliance efforts as assigned.
• Prepare and coordinate content and presentation materials for internal trainings and meetings.
• Work on special projects and initiatives with other members of the legal/risk management team.
• Meet time-sensitive deadlines with accuracy while maintaining a high degree of customer service.
• Maintain confidentiality of day-to-day business activities.
• Independently answer questions and direct inquiries to appropriate personnel.
• May attend meetings or calls on behalf of the legal and risk management team, as appropriate.
• Other duties as assigned.

This role is not eligible for visa sponsorship.

Physical Demands & Work Environment

• While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms, and talk or hear.
• May occasionally be required to climb or balance, stoop, kneel, or crouch.
• Must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision.
• Generally, normal office environment where noise level is moderate and temperature/humidity is controlled.
• Overtime may be required.

This position has no supervisory responsibilities.