Associate, Office Administration

At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package. It’s time you rethink what you expect from an employer. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career.

Responsibilities

• Provide administrative support to the General Manager – type correspondence, prepare reports and presentations, make travel arrangements, answer phones, take messages.
• Coordinate Dealer Council Meeting arrangements and travel as well as Council annual elections.
• Coordinate employee meetings, luncheons, and Region group events.
• Maintain Region’s facility operations – work with all vendors related to building maintenance, operation, and security, as well as vendors related to all office equipment and office supplies.
• Obtain bids as needed for services and create purchase requests.
• Act as Regional liaison for Human Resources – obtain information for employees regarding policies, benefits, etc.; maintain personnel files.
• Handle new hire packages and serve as Department Ambassador by providing HMA orientation; arrange for equipment and log-on IDs for new hires.
• Assist with recruitment of Regional support staff; arrange interviews and typing tests for administrative applicants.
• Advise HR of any “on the job” employee-related injuries as well as any employee/family hospitalizations/bereavements for floral orders.
• Act as Regional liaison with HAEA – coordinate shipment, installation, and training for new equipment/software as needed in the Region; serve as regional contact for equipment repair and maintenance.
• Maintain and ship “loaner” laptops to travelers as needed.
• Arrange phone changes and moves as needed.
• Serve as Regional contact for HMA wireless vendor by assisting with cell phone, BlackBerry, and air card needs for field travelers and staff managers; handle invoices for wireless vendor.
• Custodian of budget; handle data entry, budget reductions, prepare and distribute monthly internal departmental reports.
• Administer processing Regional expenses and Purchase Orders.
• Control and monitor disbursement of Regional Petty Cash Account – balance checkbook and submit monthly reconciliation of account to Finance Department.
• Complete fixed asset inventories as requested.
• Coordinate temporary help as needed.
• Maintain and update Regional directories and distribution lists as needed.
• Take an active leadership role in the mentoring and training of department Specialists and other junior personnel.
• Miscellaneous other administrative duties as assigned by the Regional Staff Managers and General Manager.
• Authority to issue individual codes to access the Region building.
• Authority to call and schedule maintenance on office equipment and building issues.

Requirements

• Must be a high school graduate.
• Bachelor’s degree preferred.
• Two to four years of work experience with at least two years of office supervisory-level experience desired.
• Knowledge of automotive dealer terminology helpful.
• Excellent written, communication, and interpersonal skills.
• Good analytical skills.
• Proficiency with Windows-based software programs – Microsoft Office, Word, Excel, PowerPoint, Access, and Outlook.
• Self-starter with organizational abilities.

Benefits

• Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance).
• Holiday Pay – the company shuts down with pay between Christmas and New Year’s.
• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts.
• 401(k) retirement plan with Employer Match.
• Additional 401(k) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution.
• Vacation and sick time off.
• Employer-paid basic life and disability coverage, including Paid-Family Leave.
• Mental health, wellbeing, and employee assistance program.
• Health advocate (support).
• Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees.
• External Training and Development Programs.

Pay

Compensation Range: $56,550.00 - $78,000.00 annual base salary.

Schedule

Normal office duties.