Associate Manager, Payroll

Job Summary

Process bi-weekly payroll for Shiseido Americas Oversee all Time & Labor – Time off and Timesheets Assist with ADP Databridge process ensuring data is passing timely from HR System Provide reporting as needed

Primary Duties & Responsibilities

• Maintain Time and Labor database/functions Ensure policies & rules are set up and applied correctly to employee profiles Update leave policies specific to any Federal/State leave laws Audit all Time Off requests to ensure approvals are provided by managers in a timely manner Audit Time Off Balances to ensure employees are staying within limits of the policy Responsible for all Timesheets to ensure that employees have completed punches and managers are approving timely/Correct errors as needed Responsible for wage garnishment processing/ensure timely updates of new orders or termination of orders Ensure timely updates of all Third-Party Sick Pay entries Calculate and process all related leave of absence payments (disability, maternity, intermittent leave, etc.) Process special payments, i.e., bonus, retro, awards, severance, executive medical reimbursement, taxable fringe benefits, etc. Provide regular bi-weekly/monthly reports as requested
• Manage ADP Security Management (self-service and product users) Respond to employee inquiries on pay and taxes/requests for reports Assist with processing and performing audits on all external files from vendors related to retirement and benefits Ensure payroll compliance for proper set-up of state & local tax jurisdictions Work with Benefits to ensure all employees have correct deductions in place Assist with Federal/State amendments and issue corrected W2s as needed Ensure compliance/work with Payroll Provider on set-up of all state/local tax jurisdictions for SAC & SAI Assist with reports or requested information needed for annual Finance, IT, and WC audits Work with Benefits on all 401K audits - provide payroll data as needed/Non-Discrimination Testing Liaison with outside payroll service for issues on payroll and taxes/projects Work on special projects as needed (i.e., integration with new systems/vendors; set up of new benefit plans/vendors) Provide support/assistance to Management as needed

Qualifications & Competencies

• Requires a minimum of 3 years’ experience, preferably with ADP payroll services Must have basic knowledge of legal requirements associated with payroll and record keeping Must have experience with multi-state payroll processing & disability Requires good verbal & written communication skills Proficient in MS Word, Excel, PowerPoint & Outlook