Associate Events Program Manager

About the role

Our organization is seeking a proactive and organized Associate Events Program Manager to support scientific and technical events. This role will handle administrative tasks related to event coordination, including planning, execution, and post-event activities in a dynamic environment.

Responsibilities

• Manage paper and content submission workflows using internal tools, including coordinating reviews and responding to inquiries.
• Serve as the first point of contact for event-related communications, providing timely responses and support before escalating as needed.
• Perform extensive follow-ups via email to ensure tasks remain on schedule.
• Track deliverables and project milestones to ensure deadlines are met.
• Draft and manage professional communications for various audiences, including executive leadership.
• Maintain event documentation and process tracking.
• Provide onsite support for events at corporate locations in the Seattle and Bellevue area.

Requirements

• 2+ years of experience in program coordination, event planning, project management, or operations.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience working with stakeholders across multiple teams.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint).
• Must be proactive, responsive, and able to connect the dots.

Preferred Qualifications

• Experience supporting conferences, scientific events, or academic programs.
• Background in scientific research, technical content management, or authoring scientific papers.
• Experience coordinating communications for senior leadership or executive stakeholders.

Benefits

• Medical, dental, vision, life, and disability insurance plans.
• Employee Stock Purchase Program (ESPP).
• 401K program with company match after 12 months of tenure.
• Health Savings Account (HSA) on the HDHP plan.
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• Corporate discount savings program and other discounts.
• On-demand training program and access to certification prep, technical and leadership courses, books, and seminars after 6+ months of tenure.
• Certification discounts and perks for associations including CompTIA and IIBA.
• Dedicated customer service team and a certified Career Coach.

Location: Seattle, Washington (Onsite)