Associate Director of Finance Operations

About the role

The Associate Director of Finance Operations plays a critical role in ensuring the accuracy, integrity, and effectiveness of Prospect Schools’ financial operations. This role functions as both an analytical lead and an operational partner, bridging financial data management, compliance, and day-to-day financial processes across the central office, school-based teams, and accounting partners.

Key Responsibilities

• Conduct initial and ongoing reviews of monthly financial statements including variance analysis, root cause investigation, and trend identification.
• Monitor PTSO financial activity and prepare summary reports.
• Compile data and support the development of dashboards, variance analyses, and ad hoc financial reports.
• Oversee requisitions, purchase orders, invoices, and vendor records in Sage Intacct, ensuring adherence to internal controls and timelines.
• Process bank deposits and manage check printing as needed.
• Prepare supporting schedules, data pulls, and analyses for school and all related entity budgets.
• Support budget v. actual reviews by preparing variance explanations and trend analysis.
• Aid the Director of Finance with financial forecasting, scenario modeling, and reporting.
• Cover audit & compliance coordination, including coordinating and tracking audit requests with external partners, maintaining audit schedules and supporting documentation, and preparing compliance data and reports for grant, lender, and regulatory reporting as required.
• Support the development of guidance and documentation to promote consistent finance practices across schools.
• Serve as the primary point of contact for finance-related questions from school-based staff.
• Provide Level 1 support for Sage system issues, credit card management, and vendor inquiries, escalating complex or policy-related matters as appropriate.

Role Qualifications

• Education and Experience: Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred. 3 - 6 years of experience in financial operations, accounting, or financial analysis preferably within a non-profit or education environment. Experience with Sage Intacct or similar ERP systems strongly preferred. Intermediate to advanced Excel skills required.