Associate Director of Donor Events

Events Management & Fundraising

• Plan, organize, and manage 20–30 donor events annually, serving as project lead with responsibility for planning, timelines, budgets, staffing, vendor management, and successful execution.
• Serve as internal lead for PAC NYC's annual Gala and other signature fundraising events, coordinating planning, fundraising progress, RSVPs, seating, executive briefings, and internal workflows in partnership with external stakeholders.
• Develop and implement event strategies that advance departmental fundraising priorities, donor cultivation, and long-term institutional relationships.
• Manage, support, and mentor the Development Events Coordinator.
• In collaboration with the Director of Development, establish fundraising objectives for assigned events and provide regular reporting on revenue progress, sponsorship commitments, ticket sales, expenses, and overall financial performance.
• Cultivate prospective sponsors, table purchasers, and event supporters, working independently and in partnership with colleagues across Individual Giving, Institutional Giving, and Corporate Partnerships to secure philanthropic support for assigned events.
• Identify and develop sponsorship and partnership opportunities that strengthen donor engagement while advancing institutional fundraising goals.
• Lead internal and cross-departmental planning meetings, establishing agendas, documenting decisions, assigning responsibilities, and ensuring timely follow-through across all participating departments.
• Serve as the primary liaison with external event partners, consultants, vendors, production teams, and institutional stakeholders to ensure coordinated planning and successful execution.
• Oversee all event materials, including invitations, donor correspondence, executive briefing books, run-of-show documents, scripts, seating plans, vendor schedules, and production timelines.

Budget Management & Financial Oversight

• Develop annual event budget projections in collaboration with Development leadership as part of the department's annual budgeting process.
• Create, monitor, and reconcile individual event budgets, ensuring expenditures remain within approved allocations while supporting fundraising objectives.
• Track budget performance throughout the planning process, proactively identifying variances, recommending adjustments, and communicating financial updates to leadership.
• Review vendor proposals, negotiate costs where appropriate, approve invoices, and oversee accurate financial reconciliation following each event.
• Produce post-event financial analyses evaluating budget performance, fundraising outcomes, and return on investment.

Reporting and Donor Intelligence

• Track fundraising progress for assigned events, including sponsorship commitments, ticket sales, underwriting, and contributed revenue. Provide regular fundraising supports to leadership.
• Analyze event performance and recommend strategies to strengthen fundraising outcomes and donor engagement for future events
• Oversee and guide the preparation of donor face sheets and leadership briefing materials for event attendees, ensuring accuracy, strategic relevance, and highlighting key donors and prospects for executive engagement.
• Oversee production of accurate and timely donor research, attendance reports, and briefing materials in collaboration with Development Operations and Individual Giving.
• Maintain accurate donor records, post-event analyses, attendance reports, and follow-up plans in partnership with Individual Giving and Development Operations to support ongoing cultivation strategies.