Associate Director of Development, Events

About the role

The Associate Director of Development, Events reports to the Senior Director of Development, Events and works with the development team to identify, cultivate and steward donors through institutional and philanthropic events for UT Dell Medical School.

Responsibilities

• Contribute to the development of the annual events strategy by providing insights, recommendations, and operational expertise aligned with institutional priorities and fundraising goals.

• Lead execution of the strategic events plans, ensuring development-focused events support donor cultivation, stewardship, campaign priorities, and prospect engagement.

• Translate strategic direction into compelling, donor-centric event programming that elevates engagement and advances relationship-building.

• Identify and secure faculty, speakers, and program participants to support enterprise event objectives and messaging.

• Lead the planning and execution of a portfolio of high-impact in-person, virtual, and hybrid events, ensuring alignment with strategic direction and reflective of enterprise’s standard excellence.

• Oversee day-to-day event management, including timelines, logistics, run-of-show development, and onsite execution.

• Serve as project lead for assigned events, coordinating across stakeholders while escalating key decisions and risks to senior leadership as appropriate.

• Partner with communications and development teams to implement messaging, scripts, and event materials that reflect established strategy and brand standards.

• Manage event budgets and track expenses, ensuring alignment with approved parameters and advising leadership on risks or optimization opportunities.

• Responsible for sourcing, negotiating, and coordinating vendor contracts in compliance with institutional policies; escalate exceptions or high-impact decisions as needed.

• Maintain and strengthen vendor partnerships to support efficient execution and high-quality delivery.

• Provide day-to-day coordination and guidance to event staff, including delegation, support, and alignment on priorities.

• Lead staffing plans and oversee onsite team coordination to ensure seamless event execution.

• Execute post-event evaluation processes, including survey tracking, reporting, and ROI analysis; share insights and recommendations with leadership.

• Maintain and enhance operational processes, tools, and documentation to improve efficiency, consistency, and team effectiveness.

• Ensure all data is accurately reflected in the CRM.

Qualifications

• Requires a Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field with at least 3 years of experience in direct event management.

• Experience supporting senior administrators, faculty, and gift officers.

• Preferred Qualifications:

  • Master's Degree in Public Administration, Higher Education, or related field with at least 5 years of experience in strategic event planning and donor engagement.

  • Experience in academic medicine, healthcare, or development.

  • Experience with CRM systems and project management tools.

  • Experience in healthcare or higher education fundraising events.

Skills

• Strategic thinking and event planning skills.

• Excellent communication and interpersonal skills.

• Ability to manage multiple projects simultaneously.

• Strong organizational and project management skills.

• Proficiency in CRM systems and project management tools.

Benefits

Not specified.

Pay

$58,700 + depending on qualifications

Schedule

Standard office hours, occasional travel may be required.