Associate Director of Admission, Director of Outreach

Key Accountabilities

• Evaluate applications for students in Pre-K3 through 8th grade and present insights to the Admission Committee
• Collaborate with the Admission Team to develop strategies targeting key audiences
• Contribute to the continuous improvement of the admissions process and applicant experience
• Plan and execute campus-wide admission events involving faculty, staff, and administrators
• Design events tailored to specific audiences to ensure meaningful engagement
• Conduct campus tours for prospective families and guests
• Organize onboarding events for newly enrolled families (e.g., parent socials, orientation programs)
• Partner with Middle School leadership to develop application and interview processes
• Create tour resources and materials
• Lead meetings and maintain consistent communication with student ambassadors
• Serve as initial contact for families inquiring about admission
• Respond to inquiries via email and phone in a timely and professional manner
• Draft and distribute admission-related communications to large audiences
• Coordinate with faculty and staff regarding classroom visits, evaluations, and admission needs
• Build relationships with prospective families, current families, and external School partners
• Maintain a strong understanding of Early Childhood and Middle School curricula and programs
• Effectively communicate the unique aspects of the School experience to prospective families
• Stay informed on daily campus activities, academic schedules, and special events to enhance tours and conversations
• Collaborate with leadership and faculty to design assessment tools aligned with the School’s mission
• Train staff on admission evaluation and interview expectations
• Coordinate and oversee student shadow visits, including scheduling and feedback collection
• Manage documentation and records related to applicant evaluations
• Serve as liaison to feeder schools through visits and events
• Represent the School at fairs, information sessions, and community events
• Partner with the Parents Association to coordinate admission-related volunteer initiatives
• Create and manage surveys and forms for internal and external audiences
• Maintain accurate applicant data and records
• Partner with the Communications team to ensure accurate and engaging admission content across platforms
• Aid in the development of marketing materials, videos, and promotional items
• Support branding efforts for admission events and outreach initiatives
• Utilize admission platforms and databases effectively
• Create and manage spreadsheets, mail merges, and event materials
• Support data tracking and reporting needs

Qualifications/Experience

• Experience in admissions, education, or a related field preferred
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Comfort with public speaking and leading group interactions
• Proficiency in basic data management tools (e.g., spreadsheets, mail merges)

About St. John’s Episcopal School

The St. John’s Episcopal School is an independent, coeducational Episcopal school serving up to 500 students in grades pre-k 3 through eighth. Located in a park-like setting on 10 acres in East Dallas, the School offers its employees and students a supportive esprit de corps fueled by a common mission – one dedicated to a program of academic excellence designed to train the mind, strengthen the character, and enrich the spirit of each student in a Christian environment. We think of St. John’s not just as a school but also as a very special kind of community. We seek to employ people who – regardless of the role they play in the School – understand that they impact the lives of our students, families, and colleagues. The St. John’s Code calls us to model honesty and respectfulness in our relationships, responsibility in the performance of our assignments and a caring attitude that extends to all members of our community.