Associate Director for Academic Administration and Student Affairs

About the Role

The Associate Director for Academic Administration and Student Affairs is a visible leader in the Dean’s office and serves as a collaborative partner to the Deputy Dean for Academic Affairs. The Associate Director leads efforts related to proactive student engagement and Engineering student life and is responsible for the administrative coordination and alignment of the student experience with academic program requirements.

They work closely with Department Chairs, DGS, DUS, Program Directors, and the Engineering registrar’s office on advising practices, coordination, delivery of responses to student progression concerns, and facilitating access to appropriate University resources. The Associate Director provides strategic direction in support of the needs of a vibrant student community, working closely with faculty, staff, and students in all aspects of student affairs.

Responsibilities

• Facilitate discussions, initiatives, and School activities that enhance student life, student development, and build community.
• Coordinate and initiate programs that enhance student academic and professional development, increase retention, and respond to student needs.
• Serve in an advisory capacity and provide financial and programmatic oversight for the activities of Engineering student organizations.
• Ensure compliance with university regulations and ensure continuity from year to year.
• Manage the coordination of the Engineering PhD and graduate admissions process. Develop and distribute timelines for admissions processes. Develop best practices documents for graduate admissions and advisor assignments.
• Maintain schoolwide understanding for, and assist in coordination of, teaching resources encompassing space and equipment including but not limited to the Greenberg Engineering Teaching Labs, school machine shop, and design spaces. Develop guidelines for use of these facilities and distribute them to faculty members seeking to use these resources in their teaching.
• Ensure the preparation and timely submission of reports to organizations that accredit and regulate academic programs.
• Lead the ABET review and accreditation cycle. Support the preparation of major self-studies of the academic programs for internal and external review.
• Lead the SEAS annual student prizes and awards process.
• Plan and execute schoolwide student orientation and commencement events.
• Participate in student life meetings across the University, and with staff in Yale College, the Provost's Office, Secretary’s Office, and Office of General Counsel; collaborate with external regulatory bodies.
• Work closely with the Academic Affairs team to manage the production of the Academic Student Handbook, including annual review and update of materials for the Yale Bulletin.
• Manage multiple support, information, and guidance programs to develop community among University students.
• Develop support, information, and guidance programs to meet the specific needs of students in both academic and non-academic areas.
• Assess and identify needs of the student community; develop multiple programs and resources to support these needs.
• Promote student development through individual advising, outreach, resources, and information sessions on assigned programs.
• Develop and ensure adherence to protocol for promoting and publicizing activities and specific elements of assigned programs.
• Direct, train, supervise, and evaluate the performance of a full-time student support team assigned to the department.
• Serve as back-up for interviews with new or prospective students; offer information and answer questions about academic and non-academic issues at the University.
• Design outreach materials such as student employment applications and instructions for supervisors and students; plan public training meetings for University staff and students.
• Participate in and contribute to office projects including development and maintenance of website, departmental meetings, and staff meetings.
• Execute program changes as necessary in cooperation with other student services functions.
• Supervise a staff of exempt and nonexempt employees.
• Perform other related duties as assigned.

Requirements

• Bachelor’s Degree in a relevant field and six years of related experience or equivalent combination of education and experience.
• Well-developed decision-making, planning, organizational, problem-resolution, and leadership skills.
• Solid understanding of academic issues pertinent to engineering education and research; skills, experience, and perspective to encourage and maintain high academic standards and administer academic policies.
• Excellent analytical, written, and oral communication skills.
• Demonstrated interpersonal, teamwork, and partnership skills; ability to work effectively with faculty, students, and peers across the organization.
• Experience with higher education student life; commitment to support teaching, learning, and student success.

Preferred Qualifications

• Master’s degree in academic administration or management, or Ph.D. in Engineering.
• Administration experience working in Engineering higher education.

Pay

Salary range: $82,000.00 - $131,500.00

Schedule

Full time, on-site