Associate Director, Contract Registration, DCP - 27006
for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must not repeat job title as heading. No Job ID. Remove boilerplate: EEO, accommodation, etc. Also remove application instructions like "Please include a resume and cover letter..." and note about budget availability, NYC residency, etc. Also remove "NOTE: The filling of all positions is subject to budget availability..." etc. Also remove "Public Service Loan Forgiveness" maybe considered boilerplate? It's not exactly boilerplate but could be considered benefit? It's not explicit benefit; it's a note about loan forgiveness. Might be considered benefit? The instruction: include Benefits section only if posting actually states them. This is a statement about loan forgiveness; could be considered a benefit. However it's more of a note. Might be safe to include as a benefit? The instruction: "Prefer a few substantive sections over many thin ones." Could include a Benefits section with that note. But it's not a typical benefit like health insurance. Might be considered extraneous. Safer to omit unless clearly a benefit. The posting includes "Public Service Loan Forgiveness As a prospective employee..." That's a benefit note. Could include under Benefits. But we need to decide.
Also Salary is present: "$80,196 - $117,226 (Internal candidates...)" We'll include Pay section.
Qualification Requirements: Minimum and Preferred. We'll list as
items.
Responsibilities: There are subheadings: Procurement Operations, Strategic Development, Compliance, Leadership & Training. Each has bullet-like sentences. We can combine into a single Responsibilities section with items for each duty. Or we could create subheadings inside? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid subheadings, but we should stick to those headings. Could embed subheadings as
or ? Probably better to keep as with bold text. But we can just list duties as
- items.
We need to preserve all substantive information. So we need to include all duties described.
Let's extract duties:
From Responsibilities section:
Procurement Operations:
- Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller’s Office, including all those for submission to PASSPort, including:
- obtaining all documents needed for contract registration;
- ensures that all documents are complete and consistent, e.g., vendor name, contract term and contract amount are the same on all documents and legally required justifications are provided for the type of procurement; and ensures that all operational steps in the procurement process are documented.
- Analyzes workflow and performs follow up to acquire missing documentation.
- Conducts complex research on historical contract information in various databases.
- Supervises staff in entering and retrieving contract data from the FMS.
- Manages the review and submission of M/WBE items to the Comptroller's office.
- Shares confirmation of registration and required contract documentation for audit purposes with OSD.
- Works to ensure all PASSPort transactions are reviewed and submitted to the Comptroller's office.
- Collaborates with stakeholders; internal and external, during contract development to complete various contract execution and administration actions, including the review and verification of the accuracy of contracts, and adjusting discrepancies as needed.
- Prepares comprehensive reports and statuses for NYCPS schools, program offices and leadership.
Strategic Development:
- Develops organizational policies that allow analysts to efficiently prepare contract packages for highly complex contracts.
- Supports the Director in establishing and implementing policies for analyzing and managing contract related financial data, and advises senior management on system related practices, issues, and problems.
- Analyzes problems with the procurement process or with systems; communicates issues to appropriate parties and obtains resolutions.
- Works closely with office units to perform quantitative analysis and adjust documents for any discrepancies and to obtain answers to questions from the Comptroller’s Office and the OMB.
- Monitors contract registration activity and tracking systems and provides data driven recommendations and updates to leadership.
Compliance:
- Analyzes and reviews award and contract documents to ensure compliance with NYCPS’s requirements, as well as federal, state, and city laws and applicable regulations and clear understanding by vendors.
- Ensures that all operational steps in the procurement process are documented.
- Ensures that all documents are complete and consistent, e.g., vendor name, contract term and contract amount are the same on all documents and legally required justifications are provided for the type of procurement.
- Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller’s Office, including all those for submission to PASSPort.
- Reviews and evaluates the work of registration and procurement staff before sending contracts to the OMB and responds to related inquiries.
- Manages the installation of NYCPS policies that govern the printing of contracts in the Comptroller’s One Acquisition Solution for Integrated Services (OASIS) system.
Leadership & Training:
- Provides training to registration and procurement staff, as well as schools, program offices and vendors, on the policies and procedures to submit documents, attachments, and information to PASSPort.
- Troubleshoots and resolves complex problems concerning rules interpretation, contract terms, data in FMS, etc.
- Provides policy direction and oversight to registration and procurement staff on such matters.
We also have Position Summary paragraph: can be About the role.
Qualification Requirements: Minimum and Preferred.
Minimum: list of options (A baccalaureate degree... etc). We'll need to preserve all details. Could present as
with each option as - . Also note about substitution rates etc.
Preferred: list: 5+ years of procurement experience in a large organization; UPPCC certification; NIGP certification; Experience and/or familiarity with technology procurements; Ability to analyze... etc many bullet-like sentences. We'll capture each as
- .
Pay: Salary range.
Potential Benefits: maybe include Public Service Loan Forgiveness as a benefit. Could also note "Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary." That's more about salary guarantee.
We'll include Benefits section with that note and loan forgiveness.
Now produce HTML fragment.
Structure:
About the role
Position Summary: ... (the paragraph).
Responsibilities
- ... each duty as separate li.
...
Requirements
Minimum Qualifications:
- ...
...
Preferred Qualifications:
- ...
...
Pay
Salary: $80,196 - $117,226 (Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)
Benefits
- Eligible for federal Public Service Loan Forgiveness program and state repayment assistance programs.
We need to ensure we didn't include boilerplate. We removed EEO, accommodation, etc.
Check that we didn't repeat job title. Good.
Now craft the HTML.
We need to be careful to preserve all substantive info from Position Summary: The paragraph includes many details about NYCPS, DCP, etc. We'll include that as is.
Let's copy Position Summary exactly:
"Position Summary: New York City Public Schools (NYCPS) is the largest school system in the nation, with nearly 1 million students, 135,000 employees, including more than 75,000+ teachers and an annual budget of $44B. The Division of Contracts and Purchasing (DCP) is responsible for shepherding, managing, and registering all contracts, as well as for maintaining oversight of non-contracted spending. DCP is governed by the Procurement Policies & Procedures (PPP). Under the direction of the Director of Contract Registration, with wide latitude for independent judgment, the Associate Director, Contract Registration manages the processing of all New York City Public Schools (NYCPS) procurement documents and contracts, including but not limited to 2-Care, 3K, Universal Pre Kindergarten initiatives (UPK), that exceed $25,000 and that must be registered with the NYC Comptroller’s Office. The Associate Director, Contract Registration manages the submission of contracts for registration in PASSPort. The incumbent supports the Director with implementing policies and practices to ensure compliance with guidelines and procedures, serving as a resource to management, Contract Registration, and NYCPS offices and divisions related to contract management process and registration. The Associate Director makes recommendations to the Director for process improvements and collaboration to improve procedural accuracies and compliance, as well as reviews the work of direct reports for effectiveness, efficiency, and compliance with applicable rules and established guidelines. Performs related work. Reports to: Director, Contract Registration Unit Direct Reports: Contract Registration Supervisor, Community Coordinators and Registration Consultants Key Relationships: All levels of DCP staff, including the Chief and Deputy Chief Procurement Officers; NYCPS Office of General Counsel, and Office of Supplier Diversity; New York City Comptroller’s Office, New York City Law Department, New York City Office of Management and Budget, New York City Department of Citywide Administrative Services (DCAS), Mayor’s Office of Contract Services (MOCS), New York State Office of General Services (OGS), the City’s Financial Management System (FMS), various NYCPS Central Offices, vendors, and others as assigned."
We need to keep that as prose in . Might be long but okay.
Now Responsibilities list: We'll break each bullet into
- . Ensure we don't lose any detail.
Let's list them:
From Procurement Operations:
- Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller’s Office, including all those for submission to PASSPort, including:
- obtaining all documents needed for contract registration;
- ensures that all documents are complete and consistent, e.g., vendor name, contract term and contract amount are the same on all documents and legally required justifications are provided for the type of procurement; and ensures that all operational steps in the procurement process are documented.
- Analyzes workflow and performs follow up to acquire missing documentation.
- Conducts complex research on historical contract information in various databases.
- Supervises staff in entering and retrieving contract data from the FMS.
- Manages the review and submission of M/WBE items to the Comptroller's office.
- Shares confirmation of registration and required contract documentation for audit purposes with OSD.
- Works to ensure all PASSPort transactions are reviewed and submitted to the Comptroller's office.
- Collaborates with stakeholders; internal and external, during contract development to complete various contract execution and administration actions, including the review and verification of the accuracy of contracts, and adjusting discrepancies as needed.
- Prepares comprehensive reports and statuses for NYCPS schools, program offices and leadership.
Note the first bullet includes a colon and sub-bullets. We could flatten: each sub-bullet as separate
- . Also the main bullet maybe redundant. We'll just list each action as separate
- .
Thus list:
- Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller
for prose. We must not repeat job title as heading. No Job ID. Remove boilerplate: EEO, accommodation, etc. Also remove application instructions like "Please include a resume and cover letter..." and note about budget availability, NYC residency, etc. Also remove "NOTE: The filling of all positions is subject to budget availability..." etc. Also remove "Public Service Loan Forgiveness" maybe considered boilerplate? It's not exactly boilerplate but could be considered benefit? It's not explicit benefit; it's a note about loan forgiveness. Might be considered benefit? The instruction: include Benefits section only if posting actually states them. This is a statement about loan forgiveness; could be considered a benefit. However it's more of a note. Might be safe to include as a benefit? The instruction: "Prefer a few substantive sections over many thin ones." Could include a Benefits section with that note. But it's not a typical benefit like health insurance. Might be considered extraneous. Safer to omit unless clearly a benefit. The posting includes "Public Service Loan Forgiveness As a prospective employee..." That's a benefit note. Could include under Benefits. But we need to decide. Also Salary is present: "$80,196 - $117,226 (Internal candidates...)" We'll include Pay section. Qualification Requirements: Minimum and Preferred. We'll list as
- items.
Responsibilities: There are subheadings: Procurement Operations, Strategic Development, Compliance, Leadership & Training. Each has bullet-like sentences. We can combine into a single Responsibilities section with
- items.
We need to preserve all substantive information. So we need to include all duties described.
Let's extract duties:
From Responsibilities section:
Procurement Operations:
- Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller’s Office, including all those for submission to PASSPort, including:
- obtaining all documents needed for contract registration;
- ensures that all documents are complete and consistent, e.g., vendor name, contract term and contract amount are the same on all documents and legally required justifications are provided for the type of procurement; and ensures that all operational steps in the procurement process are documented.
- Analyzes workflow and performs follow up to acquire missing documentation.
- Conducts complex research on historical contract information in various databases.
- Supervises staff in entering and retrieving contract data from the FMS.
- Manages the review and submission of M/WBE items to the Comptroller's office.
- Shares confirmation of registration and required contract documentation for audit purposes with OSD.
- Works to ensure all PASSPort transactions are reviewed and submitted to the Comptroller's office.
- Collaborates with stakeholders; internal and external, during contract development to complete various contract execution and administration actions, including the review and verification of the accuracy of contracts, and adjusting discrepancies as needed.
- Prepares comprehensive reports and statuses for NYCPS schools, program offices and leadership.
Strategic Development:
- Develops organizational policies that allow analysts to efficiently prepare contract packages for highly complex contracts.
- Supports the Director in establishing and implementing policies for analyzing and managing contract related financial data, and advises senior management on system related practices, issues, and problems.
- Analyzes problems with the procurement process or with systems; communicates issues to appropriate parties and obtains resolutions.
- Works closely with office units to perform quantitative analysis and adjust documents for any discrepancies and to obtain answers to questions from the Comptroller’s Office and the OMB.
- Monitors contract registration activity and tracking systems and provides data driven recommendations and updates to leadership.
Compliance:
- Analyzes and reviews award and contract documents to ensure compliance with NYCPS’s requirements, as well as federal, state, and city laws and applicable regulations and clear understanding by vendors.
- Ensures that all operational steps in the procurement process are documented.
- Ensures that all documents are complete and consistent, e.g., vendor name, contract term and contract amount are the same on all documents and legally required justifications are provided for the type of procurement.
- Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller’s Office, including all those for submission to PASSPort.
- Reviews and evaluates the work of registration and procurement staff before sending contracts to the OMB and responds to related inquiries.
- Manages the installation of NYCPS policies that govern the printing of contracts in the Comptroller’s One Acquisition Solution for Integrated Services (OASIS) system.
Leadership & Training:
- Provides training to registration and procurement staff, as well as schools, program offices and vendors, on the policies and procedures to submit documents, attachments, and information to PASSPort.
- Troubleshoots and resolves complex problems concerning rules interpretation, contract terms, data in FMS, etc.
- Provides policy direction and oversight to registration and procurement staff on such matters.
We also have Position Summary paragraph: can be About the role.
Qualification Requirements: Minimum and Preferred.
Minimum: list of options (A baccalaureate degree... etc). We'll need to preserve all details. Could present as
- with each option as
- . Also note about substitution rates etc. Preferred: list: 5+ years of procurement experience in a large organization; UPPCC certification; NIGP certification; Experience and/or familiarity with technology procurements; Ability to analyze... etc many bullet-like sentences. We'll capture each as
- .
Pay: Salary range.
Potential Benefits: maybe include Public Service Loan Forgiveness as a benefit. Could also note "Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary." That's more about salary guarantee.
We'll include Benefits section with that note and loan forgiveness.
Now produce HTML fragment.
Structure:
About the role
Position Summary: ... (the paragraph).
Responsibilities
- ... each duty as separate li. ...
Requirements
Minimum Qualifications:
- ... ...
Preferred Qualifications:
- ... ...
Pay
Salary: $80,196 - $117,226 (Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)
Benefits
- Eligible for federal Public Service Loan Forgiveness program and state repayment assistance programs.
. Might be long but okay. Now Responsibilities list: We'll break each bullet into
- . Ensure we don't lose any detail. Let's list them: From Procurement Operations: - Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller’s Office, including all those for submission to PASSPort, including: - obtaining all documents needed for contract registration; - ensures that all documents are complete and consistent, e.g., vendor name, contract term and contract amount are the same on all documents and legally required justifications are provided for the type of procurement; and ensures that all operational steps in the procurement process are documented. - Analyzes workflow and performs follow up to acquire missing documentation. - Conducts complex research on historical contract information in various databases. - Supervises staff in entering and retrieving contract data from the FMS. - Manages the review and submission of M/WBE items to the Comptroller's office. - Shares confirmation of registration and required contract documentation for audit purposes with OSD. - Works to ensure all PASSPort transactions are reviewed and submitted to the Comptroller's office. - Collaborates with stakeholders; internal and external, during contract development to complete various contract execution and administration actions, including the review and verification of the accuracy of contracts, and adjusting discrepancies as needed. - Prepares comprehensive reports and statuses for NYCPS schools, program offices and leadership. Note the first bullet includes a colon and sub-bullets. We could flatten: each sub-bullet as separate
- . Also the main bullet maybe redundant. We'll just list each action as separate
- . Thus list: - Supervises staff in the analysis and preparation of NYCPS contracts for registration with the NYC Comptroller
- items for each duty. Or we could create subheadings inside? The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid subheadings, but we should stick to those headings. Could embed subheadings as
or ? Probably better to keep as with bold text. But we can just list duties as