Associate Director, Assistant Corporate Secretary

About the role

The Associate Director, Assistant Corporate Secretary contributes to the overall success of the U.S. Corporate Secretary Office by providing strong corporate governance support to Scotiabank’s U.S. Boards and management committees, as well as day-to-day corporate governance support to the Bank’s U.S. Global Banking & Markets businesses and operations.

Responsibilities

• Serve as an integral part of the U.S. Corporate Secretary team, supporting the Bank’s governance infrastructure, specifically with respect to its U.S. boards and senior management committees and day-to-day corporate governance activities in the U.S.
• Champion a client focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
• Promote best in class governance standards and ensure regulatory and corporate governance requirements are met, including adherence to relevant legal entity governance requirements and internal policies
• Support the U.S. Corporate Secretary in providing effective and responsive corporate governance support to Scotiabank’s U.S. boards, management committees, and internal clients.
• Key accountabilities include, but are not limited to:
  • Serving as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department
  • Serving as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department
  • Serving as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department
  • Serving as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department
  • Supporting the U.S. board and senior management committee meeting cycle, including scheduling of meetings and logistical planning, agenda development and management, reviewing and creating meeting materials, drafting meeting minutes, maintaining the forward agenda, attending to post-meeting follow-ups
  • Maintaining accurate and up-to-date corporate and departmental records under the remit of the U.S. Corporate Secretary Office, including (i) corporate records relating to U.S. legal entities and management committees, including signing authorities; (ii) information contained on the U.S. Corporate Secretary’s website and EnGlobe; and (iii) departmental procedures, guidelines, and similar documentation
  • Assisting with management committee oversight, including overseeing the annual management committee assessment process
  • Providing general assistance to the U.S. Corporate Secretary and Legal teams with respect to FRB FR Y-10 regulatory reporting obligations, and training designated employees
  • Providing general assistance with respect to forming, dissolving and/or qualifying legal entities, and ensuring legal entities remain compliant and in good standing
  • Responding to internal and external requests, including audit and regulatory requests, and issuing Secretary and/or Incumbency Certificates, as needed

Qualifications

• 5+ years of in-house corporate secretary or corporate governance experience, preferably at a large financial services firm (or other highly regulated organization); experience working for an IHC of a foreign banking organization or FDIC-insured bank is a significant plus
• Bachelor’s degree; Paralegal Certificate a plus
• Proficiency with Microsoft Office, PowerPoint and Excel. Proficiency in Diligent (or similar Board portal) is a strong plus
• Excellent written and verbal communication skills
• Exceptional organizational skills, with close attention to detail and ability to balance multiple workflows
• Ability to understand, interpret and simplify legal terminology and regulations
• Ability to work independently and thrive in team environment
• Skilled at identifying issues that require escalation and managing the escalation process to completion
• Excellent initiative, judgment, analytical and problem-solving skills

Skills

• Good knowledge of corporate secretarial practices in a regulated environment, having served previously as a Corporate Secretary or Assistant Corporate Secretary
• Broad understanding of corporate governance best practices/requirements
• Proficiency with Microsoft Office, PowerPoint and Excel. Proficiency in Diligent (or similar Board portal) is a strong plus
• Excellent written and verbal communication skills
• Exceptional organizational skills, with close attention to detail and ability to balance multiple workflows
• Ability to understand, interpret and simplify legal terminology and regulations
• Ability to work independently and thrive in team environment
• Skilled at identifying issues that require escalation and managing the escalation process to completion
• Excellent initiative, judgment, analytical and problem-solving skills

Benefits

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.