Associate, Conference Sponsorship Manager

Primary Functions And Essential Responsibilities

• Cook up participation, membership, and sponsorship of 100+ global third party industry conferences annually.
• Manage 15+ conferences at a time, each at different stages of the planning process and of different sizes.
• Provide event support on select large flagship third party conferences globally, which includes hotel sleeping room block, gift sourcing, transportation needs, event branding and messaging, offsite dinners, booth activations, meeting room needs, speaker/delegate management, and more.
• Partner closely with internal stakeholders, including Relationship Managers, Investor Relations, Legal, Compliance, Corporate Communications, and Creative Solutions, to manage all stages of the conference planning process.
• Ensure all internal processes and controls are followed, including obtaining required approvals, meeting key deadlines, maintaining accurate records, and keeping stakeholders informed throughout the planning and execution process.
• Manage the Industry Conference budget and individual event budgets, including creation, approvals, tracking spend, reconciliation, and invoice processing.
• Maintain the Industry Conference Calendar and individual tracker, ensuring it is always up-to-date.
• Take on ad hoc projects and support the broader team as needed.

Qualifications

• Education: Bachelor’s Degree required with outstanding academic record.
• Experience: 6-8 years of events, sponsorships, project management or marketing experience required. Experience in financial services industry strongly preferred.
• General Requirements: Proficiency in Excel, PowerPoint and Word and overall Microsoft Programs; Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards; Extremely organized and adept at time and inbox management to successfully manage multiple priorities with high stakes deadlines; Results oriented; Strong communication skills, both written and interpersonal; Client service oriented; Capability of interacting with key stakeholders to direct prioritization of related activity; Attention to detail and analytical thinking; Ability to exercise sound judgment in terms of escalating issues vs. solving problems independently; Demonstrated ability to research and leverage available resources to accomplish tasks; Flexible in terms of hours to coordinate with team members across various time zones; Dependable, great attitude, highly motivated and a team player; Ability to handle confidential information appropriately.

Work Environment & Physical Requirements

• Ability to travel domestically and globally up to 20% for onsite event support, conferences, and sponsorship activations.
• Work onsite in the office four days per week, in alignment with team and business needs.
• Flexibility to work outside standard business hours as required, including early mornings, evenings, and occasional weekends during peak event periods or for global responsibilities.
• Ability to lift and transport event materials (such as signage, registration equipment, and boxes) up to 20 lbs.
• Stand, walk, and move between event spaces for extended periods during event setup, execution, and breakdown.

Compensation

The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role. $100,000 - $120,000 / annum.

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.