ASSOCIATE CLERK III, LEGAL RECORDS INTAKE - County Clerk

About the role

Record and process the legal and real estate documents of Tarrant County, ensuring completeness and accuracy of records and balancing monies and fees for these services.

Responsibilities

• Examine legal documents (over 300 different types) received via mail, customers, courier delivery and the internet to ensure conformity with legislative recording standards; verify originality, legal acknowledgment and compliance per document type
• Count and post page counts on each document for imaging quality control in the recording software system
• Code, categorize and calculate recordation fees for each document; verify fees in the recording software system
• Attach computer-generated trailer pages and bar code pages to each document and to customers’ recorder receipts and copies; verify return address and page counts
• Prepare certified copies when needed after documents are recorded
• Collect and place fees in a secure cash drawer
• Scan prepared documents and verify, review, accept or reject resulting scanned images; ensure images and page counts are accurate
• Review electronic recordings; record reasons for rejections and return reports to the eRecording provider, including any necessary correspondence
• Verify signors and account balances for companies using escrow system as payment for recording
• Operate credit card machine and enter customer information via the credit card secure website
• Prepare associated documentation for balancing purposes, including bank deposits and balancing reports; verify all forms of payment (escrow, credit card, voucher) and include records in reports for Accounting and OPR Departments
• Authorize and maintain legal ease payments and documentation via secure internet site
• Assist with scanning of checks for direct deposit of payments using bank scanner and internet site when needed
• Assist the general public, title company personnel, other government agencies and attorneys with procedural and recording questions
• Provide title companies with accounting reports as requested
• Ensure documents are recorded per deadline according to statute
• Record plats; examine for tax certificates, surveyors seals and governing agency approval; prepare plats with stamps and documentation for scanning into the recording software system
• Keep working folder up to date with new statutes and recording requirements for legal instruments
• Perform all other related duties as assigned

Minimum Requirements

• High School diploma or equivalent
• Minimum of three (3) years related office experience
• Good communication skills, both verbal and written
• Appropriate office demeanor and ability to multi-task in a high-stress environment
• Familiarity with use of a desktop computer and proficiency in data entry, keyboarding, and navigating computer applications
• Bondable
• Bilingual (Spanish) skills and cash handling experience are preferred

Physical Demands and Work Environment

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, lift, push and pull.