Associate, Administrative Services

Catering and Concierge Service

• Executes catering requests as assigned by the Office Manager
• Coordinates with the Office Manager the details regarding logistics for large catering events
• Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing
• Sets up food and ensures that conference rooms are properly organized to host requested events
• Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces
• Communicates with the event organizer to ensure that all details are covered for an exceptional event experience
• Collaborates with Administrators in preparing promotional items needed for events and marketing requests
• Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support
• Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring
• Books conference rooms set-up time before the event and after the event for breakdown

Administrative Support

• In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations
• Reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map
• Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires
• Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes
• Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates

Qualifications

• A high school degree is required
• Proficiency in Microsoft Office, especially Word and Outlook, is required
• Knowledge of basic clerical and administrative procedures is required
• Knowledge of customer service principles and practices
• Excellent verbal communication skills