Associate Administrative Coordinator

We need to output HTML fragment with sections: Overview? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading. Include a section ONLY when posting has real, specific content for it. So we need to parse the posting. Content includes: - Overview (intro about PNNL, directorates, etc.) This is not a standard heading but could be "About the role"? Actually "Overview" is generic. The instruction says we can use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content accordingly. We have sections: - Overview (description of PNNL, directorates, Earth Systems Science Division). Could be considered "About the role"? Not exactly; it's about the organization. Could be "About the role" maybe not appropriate. Could we omit Overview? The instruction says include a section ONLY when posting has real, specific content for it. We could include an "About the role" section summarizing the role description? But we have "Responsibilities" and "Qualifications". The overview about the lab could be omitted or placed under a generic heading? The allowed headings list does not include "Overview". So we should not create a heading not in list. So we should not output an Overview heading. Instead we could incorporate that info into a

without heading? The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. It doesn't forbid having prose outside headings? Probably we should structure with headings for each section we include. If we don't have a matching heading, we could omit that content? But we must preserve ALL substantive information. So we need to include that info somewhere. Perhaps we can treat the overview as "About the role" (though it's about the lab). Or we could create a heading "About the role" and put the overview there. That seems acceptable: "About the role" can contain description of the role and context. The overview includes info about PNNL, directorates, Earth Systems Science Division. That's relevant to the role. So we can put that under About the role. Then we have Responsibilities section: detailed list. Then Qualifications: Minimum Qualifications and Preferred Qualifications. Then Benefits: Rockstar Rewards section lists benefits. Then Pay: Minimum Salary and Maximum Salary. Schedule: Not mentioned. So we omit Schedule. Skills: Not explicitly listed; maybe we could infer from qualifications but better not to create unless explicit. So omit Skills. Requirements: Could be same as Qualifications? The instruction includes Requirements as a possible heading. But we have Qualifications. We could combine Minimum and Preferred under Qualifications. Or we could have Requirements for minimum qualifications and Qualifications for preferred? But better to follow typical: Qualifications includes both minimum and preferred. We'll output a Qualifications section with subparts maybe as

  or

  . Use
  • for any list of duties/requirements/benefits. So for qualifications we can list items. We need to preserve all substantive information: include details about travel coordination, etc. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. So we need to strip out the EEO statements, Drug Free Workplace, Security, Credentialing, etc. Also remove "Rockstar Rewards Employees and their families are offered ..."? That's benefits, we keep. But we need to remove the "Click Here For Rockstar Rewards" maybe? That's application instruction? It's a link; we can drop. Also remove "Notice to Applicants" etc? That's about pay range; we keep pay info but maybe the notice about pay range is part of Pay section. We'll keep the salary numbers. We must not include "Hazardous Working Conditions/Environment Not Applicable." That's boilerplate; drop. "Testing Designated Position This is not a Testing Designated Position (TDP)." Drop. "About PNNL" etc we already incorporated. "Commitment to Excellence and Equal Employment Opportunity" etc drop. "Drug Free Workplace" drop. "Security, Credentialing, And Eligibility Requirements" drop. "Mandatory Requirements" drop. "Rockstar Rewards" keep as benefits. "Notice to Applicants" maybe drop but we need to keep pay info; the notice includes pay range description; we can incorporate that into Pay section. We must not invent or summarize away detail. So we need to keep the exact phrasing where possible? We can rephrase but must preserve all substantive information. Safer to copy the sentences. Let's extract substantive content: Overview / About the role: - At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus. The Energy and Environment Directorate delivers science and technology solutions for the nation’s biggest energy and environmental challenges. Our more than 1,700 staff support the Department of Energy (DOE), delivering on key DOE mission areas including: modernizing our nation’s power grid to maintain a reliable, affordable, secure, and resilient electricity delivery infrastructure; research, development, validation, and effective utilization of renewable energy and efficiency technologies that improve the affordability, reliability, resiliency, and security of the American energy system; and resolving complex issues in nuclear science, energy, and environmental management. The Earth Systems Science Division, part of the Energy and Environment Directorate, provides leadership and solutions that advance Earth system opportunities for energy systems and national security. We are a multidisciplinary division connected by a shared commitment to innovate and collaborate towards solving complex problems in the dynamic Earth system. That's the overview. Responsibilities: - Performs administrative and office support activities, with primary responsibility for coordinating a high volume of staff travel. This position works closely with travelers, Travel Services, administrative staff, and employees across multiple groups to ensure travel is planned, booked, documented, and expensed accurately and efficiently. Additional duties may include scheduling, document and records management, inventory tracking, and general group or project support. The Earth Systems Science Division is seeking an Administrative Coordinator whose responsibilities will include, but are not limited to: - Coordinating with staff to understand travel needs, schedules, destinations, and other trip requirements - Working with Travel Services and travelers to plan and book airfare, lodging, rental vehicles, and other travel arrangements - Preparing and submitting accurate, timely expense reports and following up with travelers to obtain required receipts and documentation - Tracking traveler accounts, wallet balances, and outstanding expenses to ensure charges are reconciled and balances are paid promptly - Coordinating complex or large-scale trips involving employees from multiple groups, including working closely with other administrative staff and non-group personnel - Communicating travel requirements, deadlines, status updates, and process guidance to travelers - Maintaining organized travel records and tracking upcoming, active, and completed travel - Troubleshooting travel-related issues and coordinating with the appropriate departments to resolve them - Providing additional administrative support, including scheduling meetings and interviews, managing calendars, organizing documents and records, tracking inventory and resources, and taking notes Qualifications: Minimum Qualifications: - High school diploma/GED and 2 years of relevant experience in a clerical or administrative environment - Experience coordinating business travel, including travel planning, booking, expense reporting, and account reconciliation Preferred Qualifications: - Ability to manage a high volume of travel requests with competing priorities and deadlines - Strong attention to detail, particularly when reviewing itineraries, receipts, expense reports, and traveler account balances - Ability to coordinate effectively across organizational boundaries and work collaboratively with travelers, administrative staff, and service departments - Excellent organizational, time-management, multitasking, interpersonal, and communication skills - Ability to work independently, take direction, ask questions, anticipate needs, and follow up in a timely manner - Experience working on interdisciplinary teams or with collaborators from different professional backgrounds Benefits (Rockstar Rewards): - Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. - Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. - Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. - Research Associates excluded. - All benefits are dependent upon eligibility. Pay: - Minimum Salary USD $22.60/Hr. - Maximum Salary USD $32.98/Hr. Also note: "PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules. As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position." We should include that description as part of Pay section, as it's substantive about pay determination. So include that paragraph. Schedule: none. We must not include headings with empty content. Now produce HTML fragment:

    About the role

    ...overview text...

    Responsibilities

    • ... each duty ...

    Qualifications

    Maybe split into Minimum and Preferred? Could use

    but not allowed. We can just list as

    with items, maybe separate paragraphs for Minimum and Preferred. Use

    for prose headings? Could do:

    Qualifications

    Minimum Qualifications:

    • ...

    Preferred Qualifications:

    • ...
    But we must not invent headings beyond h3. Using is fine. Benefits:

    Benefits

    • ... each benefit? The benefits list is long; we could make each item a
    • . But the instruction: Use
      • for any list of duties/requirements/benefits. So we should list each benefit as
      • . However the benefits paragraph includes many items separated by commas. We could split them into separate
      • items. But we must preserve all substantive information; splitting into list items is okay as long as we don't lose info. Could also keep as a single
      • with the whole sentence. But better to follow instruction: list of benefits =>
        • . We'll split. Similarly for Pay: we have description plus min/max. Could be

          for description and

          • for min and max? But min/max are not a list of benefits; they are specifics. Could just put in

            . Schedule: omitted. Now ensure we removed boilerplate: EEO, drug free, security, etc. Check for