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Associate Administrative Assistant - Social Services

Anoka County · Anoka, MN · 5 mo ago
Administrative$21.72–$25.52/hrInternship

About the role

The Anoka County Community Social Services Department is recruiting for a part-time Associate Administrative Assistant in the Licensed Care and Adult Services area. This position plays a vital role in supporting the LCAS team members by representing the department as the first point of contact in the child care licensing unit.

Responsibilities

  • Be the first point of phone/email/fax for residents, professionals, and community members to learn more about family child care licensing, and direct to other county departments/community resources as requested.
  • Utilize multiple electronic computer programs/platforms such as Outlook, Word/Excel/pdf, Microsoft Teams, SSIS, RightFax, and others as needed and/or requested to research information, obtain, and convey information necessary for appropriate opening/closing of cases.
  • Scan, copy, fax, email, and file all documents/forms necessary for unit and department.
  • Create forms, minutes, notes, brochures, and other project requests.
  • Absorb and assist other units and departments with administrative duties and act as back up coverage when requested.
  • Attend and participate as a cooperative member of a diverse team in county meetings, trainings, and continuing education.
  • Help to create community partnerships and attend community outreach/education events.

Qualifications and Requirements

  • Minimum Knowledge, Skills, and Abilities Needed: Requires a high school diploma.
  • Preferred Knowledge, Skills, and Abilities Needed: Two or more years (2,080 annual hours) of job-related experience in office support, customer service, reception, or a call center environment. Effectively, positively, and professionally communicate and interact with the public that have diverse life experiences. Computer skills such as Microsoft Word, Excel, and Outlook. Maintain confidentiality and comply with federal, state, and county rules and regulations.

Pay & Benefits

Starting Salary: $21.72 to $25.52 per hour. Anoka County Salary Schedule Grade 26: $45,177 to $60,964 ($21.72 to $29.31 per hour).

  • Paid flexible time off and up to 12.5 paid holidays, part-time employees are compensated on a prorated basis.
  • Pension plan and other retirement investment options.
  • Advancement/professional development opportunities.

Work Location

This position will work at the Anoka County Government Center, located at 2100 3rd Avenue, Anoka, MN 55303. Expected work hours are Monday - Friday 8:00 a.m. - 4:30 p.m., for 20 hours per week with bi-weekly rotation (Mon, Thurs, Fri/Mon, Wed).

Physical Demands and Work Conditions

  • Standard office environment.
  • Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers.
  • Hearing abilities required for general and phone communication, signals, and machine sounds.
  • Alternating between sitting, standing, and walking daily.
  • Occasional crouching and kneeling as required to perform job responsibilities.
  • Frequent wrist and finger manipulation to complete computer work.
  • Occasional lifting of 10-20 lbs.
  • Equipment used includes computers, phones, and standard office equipment.
  • Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

About Anoka County

Anoka County thrives because of the diversity, dedication, determination, and innovation of our employees. United by our mission- Commitment to Excellence: Through collaborative efforts, we seek to improve lives and serve with care, integrity, and professionalism- we offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences. Together, we work toward a single purpose of serving Anoka County's 369,000 citizens in a respectful, innovative, and fiscally responsible manner.

Commitment to Affirmative Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affirmative Action Plan and Equal Employment Opportunity.

Application Instructions

If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process. Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacountymn.gov/4411/EEO-Policy. If you have applied for this position, please apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjMxODI4LjEwNTA2QGFub2thY291bnR5Y29tcC5hcGxpdHJhay5jb20.

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