Associate Administrative Assistant

Responsibilities

• Process accounts payable transactions in a timely and accurate manner using internal AP systems and/or purchasing cards.
• Cooky shipping and receiving activities for the site.
• Cooky conduct weekly inventory reviews of office, breakroom, and maintenance supplies and ensure timely replenishment.
• Maintain front reception areas and common spaces, ensuring a clean, organized, and professional appearance.
• Serve as a primary administrative support resource for the local site team.
• Support customer and supplier interactions, including visitor coordination, mail distribution, phone coverage, reporting, copying, and filing.
• Support logistical support for company meetings, site events, and diversity and engagement initiatives.
• Manage meeting room scheduling and calendars.
• Cross-train and provide coverage for settlement-related activities as needed.
• Aid in printing and processing Hot Shot invoices.
• Manage ad hoc requests, special projects, and additional administrative responsibilities as assigned.

Qualifications

• Demonstrated ability to multitask with urgency while maintaining accuracy and attention to detail.
• Strong organizational, time-management, and prioritization skills in a fast-paced environment.
• Exceptional attention to detail, follow-through, and accountability.
• High level of professionalism with strong interpersonal and customer service skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while effectively supporting a team environment.
• High energy, proactive mindset, and willingness to take on a variety of responsibilities.