Associate, Administrative Assistant

About the role

The role of Associate, Administrative Assistant supports the Vice President, Market Research & Insights team at Alcon. Alcon is a global leader in eye care, dedicated to improving sight and lives through innovative products and solutions.

Responsibilities

• Collaborate with internal stakeholders and cross-functional teams to ensure smooth day-to-day operations, clear communication, and alignment on administrative, operational, and budget-related activities.
• Act as a representative of the Vice President and a primary point of contact for the team, building strong relationships and facilitating communication, managing priorities, and ensuring timely follow-ups with senior stakeholders.
• Develop and support effective working relationships with executive level and cross-functional partners to support alignment and responsiveness.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Support departmental budgeting activities, including creating and tracking purchase orders, processing invoices, and records within financial systems.
• Edit, proofread, format, and produce high-quality documents, reports, and presentations to support executive communication and decision-making.
• Maintain organized electronic and physical filing systems to ensure documentation is accurate, compliant, and easily accessible.
• Handle confidential business and personnel information with professionalism, discretion, and adherence to GxP regulations and Standard Operating Procedures (SOPs).
• Support executive-level deliverables by organizing materials for meetings, presentations, conferences, and reports, while coordinating interactions across the Vice President, Senior Directors, and broader organization.

Requirements

• Bachelor’s Degree or equivalent years of directly related experience (or high school +8 yrs; Assoc.+4 yrs)
• The ability to fluently read, write, understand and communicate in English
• PREFERRED: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Document editing, formatting, data entry, and electronic filing systems
• Calendar management, meeting coordination, and travel scheduling
• High attention to detail and strong organizational skills
• Professional discretion with confidential information
• Able to follow established procedures and comply with regulated environments
• Strong communication skills and a collaborative, proactive mindset

Qualifications

• See your career like never before with focused growth and development opportunities
• Join Alcon’s mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career
• Alcon provides a robust benefits package including health, life, and retirement benefits, flexible time off for exempt associates, PTO for hourly associates, and more

Skills

• Document editing, formatting, data entry, and electronic filing systems
• Calendar management, meeting coordination, and travel scheduling
• High attention to detail and strong organizational skills
• Professional discretion with confidential information
• Able to follow established procedures and comply with regulated environments
• Strong communication skills and a collaborative, proactive mindset

Benefits

• Alcon is an equal opportunity employer and participates in E-Verify

Pay

TBD

Schedule

TBD