Assistant Vice President, Project Management Office

About the Role

Provide strategic leadership and oversight of Purdue Federal's Project Management Office by ensuring enterprise initiatives are prioritized, governed, resourced, and successfully delivered in alignment with organizational goals. This position works closely with executive leadership, business units, Information Technology, and external vendors to drive project execution, support organizational change, improve operational effectiveness, and provide visibility into enterprise project performance and strategic outcomes.

Responsibilities

• Manage the enterprise project portfolio and PMO governance process:
  • Translate organizational strategy into project priorities, departmental objectives, and measurable business outcomes.
  • Lead the project intake, evaluation, prioritization, and governance processes.
  • Administer and continuously improve Purdue Federal's project prioritization model (P0-P3).
  • Monitor project and portfolio health, including risks, dependencies, resource constraints, timelines, and expected outcomes.
  • Provide executive leadership with recommendations, project updates, portfolio reporting, and decision-support information.
• Lead or sponsor complex, cross-functional initiatives that support strategic objectives.
• Lead and develop PMO team members:
  • Provide leadership, coaching, mentoring, and professional development for Project Managers, Project Coordinators, Business Analysts, and other assigned staff.
  • Establish performance expectations and promote accountability across the PMO team.
  • Support employee growth through feedback, coaching, training, and development opportunities.
  • Manage team workload, capacity planning, succession planning, and resource allocation.
  • Build a collaborative and high-performing team culture aligned with Purdue Federal's mission, vision, and values.
• Support cross-functional collaboration and organizational change initiatives:
  • Partner with executive leadership, business units, Information Technology, vendors, and project teams to achieve project objectives.
  • Facilitate communication, stakeholder engagement, adoption readiness, and implementation planning for enterprise initiatives.
  • Establish clear accountability, decision-making processes, and escalation pathways for project teams.
  • Support organizational change management efforts to improve project success and adoption outcomes.
  • Promote collaboration, integrity, service excellence, and shared organizational accountability.
• Oversee PMO operations, resource planning, and reporting:
  • Oversee staffing, project resource allocation, workload balancing, and capacity planning.
  • Collaborate with Finance, Information Technology, and business leaders on project funding, resource requirements, and implementation schedules.
  • Manage PMO tools, processes, templates, vendors, and governance standards.
  • Develop and present executive dashboards, portfolio reports, status updates, and performance metrics.
  • Ensure project documentation, governance requirements, and PMO standards are consistently followed.
• Drive continuous improvement, risk management, and portfolio performance:
  • Evaluate project and portfolio performance using data, metrics, and reporting insights.
  • Identify risks, dependencies, and obstacles that may impact project success.
  • Develop mitigation strategies and escalate issues when appropriate.
  • Identify opportunities for process improvement, automation, and operational efficiency.
  • Leverage technology platforms and reporting tools to improve visibility, workflow management, and decision-making.
  • Document lessons learned and incorporate best practices into future projects and PMO processes.
• Engage in professional development and organizational leadership:
  • Maintain knowledge of project management, portfolio management, organizational change management, and industry best practices.
  • Participate in training, certifications, and professional development activities.
  • Support Purdue Federal's mission, vision, values, and strategic priorities through leadership and professional conduct.

Requirements

• Strategic Leadership Skills – Ability to align enterprise strategy with project priorities, resource planning, and organizational goals.
• Project and Portfolio Management Knowledge – Strong understanding of project, program, and portfolio management methodologies, governance frameworks, and project lifecycles.
• Leadership Skills – Ability to lead, coach, mentor, and develop team members while fostering accountability and collaboration.
• Communication Skills – Ability to communicate effectively with executives, employees, vendors, and stakeholders through verbal, written, and presentation-based communication.
• Analytical Skills – Ability to evaluate project metrics, resource utilization, portfolio performance, and organizational impact.
• Problem Solving Skills – Ability to assess risks, identify solutions, and navigate complex business challenges.
• Interpersonal Skills – Ability to build relationships, gain stakeholder support, and influence outcomes across departments.
• Organizational Skills – Ability to manage multiple priorities, enterprise initiatives, and competing timelines.
• Technology Skills – Proficiency with Microsoft Project, SharePoint, Microsoft Office, and related project management and reporting platforms.
• Change Management Knowledge – Understanding of stakeholder engagement, organizational change management, process optimization, and adoption planning.
• Vendor and Financial Management Skills – Ability to oversee vendor relationships, contracts, project budgets, and external service providers.
• Compliance and Governance Knowledge – Ability to ensure project governance, documentation standards, and organizational policies are consistently followed.