Assistant to the Chair-Ophthalmology Administration

Key Responsibilities

• Performs key administrative functions that support the Chair's leadership in department's patient care, research and educational activities.
• Manages multifaceted department logistics and Chair's calendar for meetings and conferences, including travel and catering.
• Works closely with other team members to assure the Chairperson's preparation for meetings, presentations or other engagements.
• Compiles and prepares correspondence and other materials for the Chairperson.
• Serves as an ambassador to internal and external constituents.

Technical Capabilities

• Clerical/Administrative (Advanced): Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Position Qualifications

• Responsibilities: N/A
• Certifications: N/A
• Work Experience: 3 years
• Education: Bachelor's