Assistant Superintendent

About the role

The ideal candidate has consistently managed $5-$15M project scope while maintaining 3-week schedule, job cost, BIM, QC and safety. Previous experience managing self-perform concrete is a huge advantage.

Responsibilities

• Supervises and schedules craft employees and/or other on-site company personnel.
• Mentors and encourages subordinate growth and development, and builds the morale of all project team members through positive reinforcement, feedback, etc.
• Follows company hiring and dismissal procedures in accordance with Okland’s corporate values and legal requirements.
• Ensures employee time is submitted and properly coded.
• Ensures all on-site personnel comply with project procedures, safety program requirements, work rules, etc.
• Documents all violations, notifies project management, and recommends and/or implements corrective actions as required.
• Ensures everyone is using the most current drawings.
• Inputs all correspondence into the drawings (i.e., requests for information (RFI), architectural supplement instructions, etc.).
• Ensures that the project site and construction activities are being constantly documented in writing and in photos.
• Ensures job close-out procedures are followed, including the punch list, and verifies its completion.
• Prepares for, attends, and represents the company in applicable meetings including, but not limited to, the following: job “kick off”; weekly project; monthly project manager-superintendent; monthly job review; owner-architect; and management report (upon request).
• Coordinates with project team to ensure shop drawings are compliant with contract documents and other trade work.
• Becomes familiar with and utilizes the designated project control and management software (e.g., Prolog, Vela Systems, Viewpoint, FTP, O drive, etc.).
• Collections and ensures daily reports and weekly safety reports are complete and accurate.
• Manages project action item list.
• Participates as a design-build manager when required.
• Engages the business development department in pursuing future opportunities.
• Seeks input from the staff on how to improve the process, project, company, etc.
• Seeks to learn changes in the industry.
• Works with the project team to establish goals and develop accountability.
• Manages project staging, access, hoisting, and vertical and horizontal movement of material and craft personnel.
• Identifies schedule risks and plans of action, and keeps project manager up-to-date on risk exposures to add to the exposure log.
• Aids in maintaining a digital 3-week rolling schedule to be reviewed with subcontractors.
• Updates master schedule on a monthly basis, and makes certain the owner and architect understand it.
• Reviews established budget estimate and bid and assists the project manager, estimator, and job cost accountant with setting up the proper codes and organization of the job cost report.
• Coordinates subcontractor and vendor deliveries to ensure timeliness and efficient placement on site.
• Holds and conducts weekly subcontractor meetings and on-site safety orientation meetings.
• Gives input, when requested, to the project manager in the creations and/or modification of accurate subcontract agreements or purchase orders.
• Reads the contracts to know subcontractors’ contractual obligations.
• Keeps records of project documents and ensures subcontractors keep “as-built” drawings up-to-date.
• Oversees the commissioning and start-up of project systems.
• Begins dialogue with officials from day one of project and works closely with city officials in requesting and coordinating applicable inspections.
• Confirms that building and/or site was laid out correctly when layout crew performs initial layout.
• Mobilizes and secures the site; also puts in place safety measures associated with the signage.
• Coordinates with the project team to create and maintain the project directory.
• Assists the project manager with the preparation and review of monthly pay applications.
• Assists the project manager in the job closeout process by doing the following: start process Day 1 of project; finish final completion within 30 days of substantial; obtain final payment within 60 days of substantial; settle subcontractors financially within 30 days of substantial; and assist the project manager and superintendent to administer and track completion of punch list promptly.
• Aids the project manager in acquiring information for the project status report.
• Ensures all purchases, orders, and invoices are properly coded and administered according to Okland’s policy.
• Manages rental and Okland’s equipment by ensuring proper maintenance, swift return to vendor, regular inventory, proper use, and obtaining a rent-to-own agreement on rental equipment.
• Ensures all force account work, back charges, and scope changes have proper signatures and approvals.

Requirements

• Bachelor's degree or 3 to 5 years of related experience working on commercial construction projects; or equivalent combination of education and experience.
• Extensive knowledge of established construction and maintenance practices, procedures, and techniques as well as applicable local, state and federal building codes.
• Advanced understanding of construction scheduling and cost control.
• Ability to interact and communicate effectively with customers, vendors, and employees at all levels of the organization.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to effectively lead and manage teams.
• Thorough and attentive to details; extremely organized and able to prioritize and multitask.
• Ability to proactively plan for any risks and activities to help meet or exceed the deadline.
• Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.
• Ability to maintain confidentiality and professionalism in the workplace.
• Ability to read and understand work orders, safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to read and comprehend complex instructions, correspondence, memos, blue prints, contract document specifications, construction drawings, and CPM schedules.
• Possess strong computer skills; proficient in MS Excel, MS Word and MS Outlook.

Qualifications

• Physical demands: Regularly sits, walks, talks, hears; frequently uses hands to finger, handle, feel; occasionally lifts and/or moves up to 50 pounds.
• Specific vision abilities: Close vision and color vision.
• Work environment: Moderate to loud noise; exposure to ongoing construction and various weather conditions, including rain, sleet, snow, wind, and heat.