Assistant Resource Coordinator

About the role

We are seeking an Assistant Resource Coordinator to support live events and productions across the Mills James enterprise. This role involves coordinating labor and equipment needs, resolving scheduling conflicts, and communicating with various stakeholders.

Responsibilities

• Assist Resource Managers in coordinating labor and equipment needs for live events and productions.
• Collaborate with Hospitality Hotel Managers, Operations Managers, and production teams to understand project requirements and resource needs.
• Help resolve scheduling conflicts and secure qualified freelance or external resources when necessary.
• Cook up communications related to labor bookings, equipment movement, and rental needs through phone, email, and project management platforms.
• Support the execution of production schedules and resource plans while ensuring operational standards and processes are met.
• Coordinate with Warehouse Operations regarding equipment deliveries, pickups, and logistics.
• Utilize scheduling, database, and resource management software to maintain accurate information and resource availability.
• Drive company vans and trucks to transport equipment between Mills James locations and event venues as needed.
• Perform onsite technician duties when available and appropriate.
• Support event operations with flexibility to work early mornings, evenings, weekends, and occasional holidays.

Requirements

• Bachelor's degree or equivalent combination of education, training, and experience.
• Minimum one year of operations, scheduling, logistics, production, or related experience.
• Basic understanding of audio, video, and lighting systems and live event production environments.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with computer applications and scheduling/resource management tools.
• Valid driver's license and ability to obtain and maintain a DOT medical card.
• Ability to work a flexible schedule, including evenings and occasional weekends.

Qualifications

• Strong problemsolving and decisionmaking abilities.
• Customerservice mindset with a collaborative approach to teamwork.
• Ability to remain calm and organized in a fastpaced, deadlinedriven environment.
• Experience coordinating people, equipment, schedules, or logistics is highly valued.