Assistant Recruitment Specialist

Responsibilities

Source and review candidate resumes with a primary focus on nursing roles, including CNAs, LPNs, and RNs, while supporting additional healthcare and allied health recruitment activities based on operational and business needs.

Evaluate candidate profiles for recruitment readiness and alignment with employer qualifications, credentialing requirements, and general workforce readiness standards.

Conduct initial intake sessions with job seekers to review qualifications, credentialing documentation, and general eligibility requirements.

Guide healthcare job seekers through the completion of recruitment and job readiness profiles, ensuring all required information and documentation is accurately collected and maintained.

Perform primary source verification for nursing licenses through the New York State Office of the Professions website and verify required certifications such as BLS, ACLS, and other applicable credentials.

Coordinate and schedule interviews, recruitment screenings, and related recruitment activities for the Nurse Recruiter and Talent Acquisition team.

Maintain and update candidate records within Applicant Tracking Systems (ATS), including iCIMS, ensuring licenses, certifications, clearances, resumes, and recruitment documentation are accurate and up to date.

Assist the Nurse Recruiter in identifying candidates from the ATS and Career Services pipeline who meet employer requirements, credentialing standards, scheduling needs, and placement readiness expectations.

Collaborate with the Career Services Unit to support candidate readiness, profile completion, and workforce transition activities for healthcare job seekers.

Respond to inquiries from job seekers, employer partners, and internal staff regarding recruitment status, interview scheduling, documentation requirements, and placement processes.

Support recruitment events, including healthcare job fairs, nursing-focused recruitment events, workforce development initiatives, and union-related orientations by assisting with scheduling, registration, candidate support, and initial screenings.

Prepare and maintain reports related to recruitment activity, candidate pipelines, credential verification status, interview activity, and placement support efforts.

Serve as a liaison between candidates, Talent Acquisition Specialists, employer partners, and internal departments to support timely communication and follow-up throughout the recruitment process.

Assist in drafting professional correspondence, managing recruitment calendars, organizing recruitment activities, and supporting day-to-day administrative functions within the Employment and Job Placement Division.

Ensure accurate data entry, record maintenance, and adherence to Fund policies, recruitment procedures, compliance requirements, and applicable Collective Bargaining Agreement (CBA) considerations.

Provide a high level of customer service, professionalism, emotional intelligence, and candidate support throughout the recruitment and placement process.

Willingness to travel throughout the five boroughs, Hudson Valley, White Plains, and Long Island as needed to support recruitment and placement activities.

Qualifications

• High School Diploma or GED required.
• Associate’s degree in Human Resources, or related field, highly preferred.
• Minimum of two (2) years of experience in administrative support, recruitment coordination, talent acquisition, workforce development, or related experience, preferably within healthcare, nonprofit, hospital, or long-term care environments.
• Familiarity with healthcare terminology, including CNA, LPN, and RN roles, and a general understanding of healthcare credentialing requirements such as BLS, ACLS, and New York State licensure verification preferred.
• Experience supporting healthcare recruitment, workforce development, or candidate placement activities strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with Applicant Tracking Systems (ATS), including iCIMS or similar platforms.
• Strong organizational, administrative, and data management skills with high attention to detail and the ability to manage multiple priorities in a fast-paced healthcare recruitment environment.
• Excellent verbal, written, and interpersonal communication skills with the ability to effectively support candidates, employer partners, union members, and internal stakeholders.
• Demonstrated emotional intelligence, professionalism, and client-centered approach when interacting with healthcare professionals and job seekers.
• Ability to maintain confidentiality, exercise sound judgment, and work collaboratively across multiple departments and stakeholder groups.
• Bilingual or multilingual abilities, particularly Spanish or French-Creole, are a plus.