Assistant Purchasing Agent

Responsibilities

• Execute house releases for all Rio Grande communities following the established process to ensure accurate variance reporting.
• Provide detailed Load Budgets Request Sheets to Accounting with clear expectations.
• Control and reduce costs by selecting vendors based on quality, cost, and service.
• Procure contracts and materials at the lowest possible cost while maintaining quality and service standards.
• Collaborate with other departments to value engineer new products and projects.
• Support and provide feedback for purchasing strategy adjustments.
• Work with peers to develop cost-cutting ideas and motivate the team to achieve these goals.
• Complete detailed cost and quantity estimates for residential products using Microsoft Excel and/or Google Sheets.
• Design and implement strategies to reduce build-time and cost while maintaining or increasing quality standards.
• Lead Soils and Post-Tension engineering efforts.
• Ensure accuracy of purchasing information on sales documents (option prices, custom option costing, selections, colors, etc.).
• Maintain variance goals of less than 0.5% for all houses in all subdivisions.
• Create and analyze Variance Reports monthly, working with peers to explain variances over/under $300.
• Work diligently with Accounting to resolve variance issues after reviewing reports.
• Process the Exception Report within 3.5 hours of receipt, ensuring delivery to Construction Project Managers by 12 PM and back to Accounting by 1:30 PM.
• Provide hard costs for new communities and plans in a timely manner.
• Review and track Custom Option Requests, assisting the Estimating team as needed to ensure estimates are completed within 3 days (5 days for structural requests requiring drawings).
• Ensure accuracy of all custom option estimates for Sales.
• Submit and collect all rebate programs quarterly by the 10th of the month.
• Help Hakes Brothers become the Builder of Choice for trade contractors by managing relationships effectively.
• Work with trade contractors to create mutual value, negotiate win-win pricing, and ensure proper materials for job execution.
• Cooperate with other departments to improve company culture.
• Maintain a professional appearance and demeanor, acting as a leader and positive example for peers.
• Perform other duties as assigned.

Requirements

• High School diploma or GED.
• Must own or have access to a vehicle for daily work.
• Valid driver’s license and auto liability insurance.

Qualifications

Preferred: At least two years of relevant experience.

Skills

• Excellent organizational skills and attention to detail.
• Excellent problem-solving skills.
• Excellent written and verbal communication skills.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to access and navigate all areas under consideration in various weather conditions (heat, rain, cold, etc.).