Assistant Property Manager (CRE)

About the role

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Responsibilities

• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
• Cook up office supplies in absence of a property administrator.
• Aid in lease administration activities, including abstracting leases and keeping our database current.
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
• Prepare and coordinate bid proposals and service contracts.
• Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies.
• Cook up invoices are processed in accounting with appropriate back-up and according to established procedures.
• Cook up tenant move ins and move outs, including furniture delivery and pick up.
• Oversee maintenance of work order and purchase order systems.
• Lead the development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
• Ensure Certificates of Insurance for tenants and vendors are up to date.
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
• Absorb above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges in a timely manner.
• Aid supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office.
• Lead regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
• Participate in performance oversight of all service contractors who perform contract services.

Qualifications

• At least 1 year of real estate property management or related experience.
• High school diploma/GED equivalent; Bachelor’s Degree preferred.
• Proficiency in Microsoft Office Suite.
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines.

Skills

• Customer Service Focus.
• Organization skills.
• Time Management skills.
• Communication Proficiency (oral and written).
• Initiative.
• Multi-Tasking.
• Sense of Urgency.

Benefits

Not specified.

Pay

$32.69 - $38.461538

Schedule

Not specified.