Assistant Property Manager

About the role

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. The Assistant Property Manager supports the Property Manager in managing a property or group of properties, fulfilling obligations under the property’s management agreement, and ensuring legendary customer service for tenants, owners, and vendors.

Responsibilities

• Assist with lease administration duties and ensure compliance with lease provisions.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection reports; recommend maintenance or reconditioning as necessary.
• Assist Property Manager with development and control of operating and capital budgets.
• Prepare monthly reports for owners, including variance reports, executive summaries, and aging reports.
• Coordinate tenant improvement and capital projects.
• Respond to tenant needs promptly, ensuring problems are resolved in compliance with policies and contractual obligations.
• Represent and communicate the authority of the Property Manager based on legal agreements and Transwestern policies.
• Initiate and execute day-to-day operational procedures to maintain and enhance property value and efficiency.
• Prepare Service Agreement and Construction Agreement documents, including work authorizations and amendments.
• Track and maintain Energy Star benchmarking data.
• Conduct tenant training meetings to improve building efficiencies.
• Maintain ongoing tenant relations to assess and resolve needs to the satisfaction of tenants and owners.
• Administer leases to ensure compliance with provisions; execute escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for tenants and ensure coverage complies with lease requirements.
• Show space to prospective tenants (requires real estate license where mandated by state).
• Communicate with project accounting personnel using appropriate documentation.
• Manage day-to-day financial transactions, including accounts receivable, accounts payable, and rent collection.
• Ensure compliance with all Transwestern personnel policies and procedures.
• Perform miscellaneous duties or projects as assigned by the Property Manager.

Requirements

• Bachelor’s degree in Business Management, Finance, Accounting, or a related discipline.
• RPA designation in progress preferred.
• Real Estate License where required by state law.
• Minimum 3 years of property management experience, preferably in commercial/Class A Office management.
• Intermediate to advanced proficiency in MS 365 (Word, Excel, Outlook).
• Experience with accounting software such as MRI, Yardi, or CTI preferred.
• Ability to maintain strict confidentiality.
• Strong desire to succeed in an entrepreneurial environment.
• Ability to handle multiple projects, changing priorities, and a heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Pay

Salary Range: $67,000 - $72,500

Schedule

This is a full-time, on-site role located in Baltimore, MD. Remote or hybrid options are not available.

About Us

Transwestern is built on a shared purpose: empowering good people to do extraordinary things together. We hire smart, passionate, and hard-working individuals who value collaboration and independence. Our team of 2,200 professionals works across service lines to deliver customized, cohesive experiences for clients, investors, and partners. Our expertise spans logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences.