Assistant Property Manager

About the Role

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners, and clients through expertise in investment, development, brokerage, and property management. The Assistant Property Manager supports the Property Manager in overseeing a property or group of properties, ensuring fulfillment of obligations under the property’s management agreement. This role focuses on productivity, legendary customer service, and delivering tailored solutions to clients.

Responsibilities

• Assist with lease administration duties and all activities associated with property management.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection reports; recommend maintenance or reconditioning as necessary.
• Assist Property Manager with development and control of operating and capital budgets.
• Prepare monthly reports for owners and coordinate tenant improvement and capital projects.
• Respond to tenant needs promptly, ensuring compliance with policies, procedures, and contractual obligations.
• Represent and communicate the authority of the Property Manager based on legal agreements and Transwestern policies.
• Initiate and execute day-to-day operational procedures to maintain and enhance property value and efficiency.
• Prepare Service Agreement and Construction Agreement documents, including work authorizations and amendments.
• Track and maintain Energy Star benchmarking data to ensure accuracy.
• Conduct tenant training meetings to improve building efficiencies.
• Maintain ongoing tenant relations to assess and resolve needs satisfactorily.
• Administer leases to ensure compliance with provisions and agreements.
• Determine and execute timely escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for tenants and ensure compliance with lease requirements.
• Show space to prospective tenants (requires real estate license where mandated by state law).
• Communicate with project accounting personnel using appropriate documentation.
• Prepare monthly ownership reporting, including variance reports and executive summaries.
• Manage day-to-day financial transactions, including accounts receivable, payable, and rent collection.
• Maintain compliance with Transwestern personnel policies and procedures.
• Perform miscellaneous duties or projects as assigned by the Property Manager.

Requirements

• Bachelor’s degree in Business Management, Finance, Accounting, or a related discipline.
• RPA designation in progress preferred.
• Real Estate License required where mandated by state law.
• Minimum of 3 years of property management experience, preferably in commercial/Class A Office management.
• Intermediate to advanced proficiency in MS 365 (Word, Excel, Outlook).
• Experience with accounting software such as MRI, Yardi, or CTI preferred.
• Ability to maintain strict confidentiality.
• Strong desire to succeed in an entrepreneurial environment.
• Ability to handle multiple projects, changing priorities, and a heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Pay

Salary Range: $70,000 - $90,000

Schedule

This is an on-site role located in San Leandro, CA. Remote or hybrid options are not available.

About Us

Transwestern is built on a shared purpose: empowering good people to do extraordinary things together. We hire smart, passionate, and hard-working individuals who value collaboration and independence. Our team of 2,200 professionals works across service lines to deliver customized, cohesive experiences for clients, investors, and partners. We operate with tenacity and own the outcome for every project.