Assistant Project Manager - Pharmaceutical Facilities

About the role

SSOE is seeking an Assistant Project Manager (Pharmaceutical Facilities) to join the Industrial Facilities Design team. The individual will support Facilities Battery/Complex Projects Operations and the Project Management Team, assisting Senior Project Managers and Project Managers with day‑to‑day tasks, work plans, schedules, and budgets, and will have opportunities to manage “small” and/or low‑complexity projects.

Responsibilities

• Assist Sr. Project Managers and/or Project Managers with day‑to‑day project tasks, staffing to fee, work plans, schedules, budgets, etc.
• Assist in preparing project plans, budgets, and control procedures.
• Manage “small” and/or low‑complexity projects under the supervision of a Project Manager or Section Manager.
• Audit client billings for Project Manager approval.
• Serve as the primary communication link between project teams, consultants, and outsourcing partners when needed.
• Follow established procedures to administer projects, including construction cost estimating, correspondence, and document controls.
• Communicate client requirements to each discipline.
• Participate in client contact and business development activities.
• Participate in preparing proposals, including leading the development of low‑complexity proposals.
• Assist in the collection of past‑due accounts.
• Assist in training other Assistant Project Managers or team members on SSOE or client‑specific requirements.
• Attend client meetings to take minutes and prepare distribution.
• Log Requests for Information (RFI), submittals, filing, and productivity weekly project reports.
• Coordinate meetings and establish paper flow and document control with clients, contractors, regulatory agencies, and other stakeholders.
• Travel to other SSOE offices and/or client locations for coordination or training purposes.
• Coordinate printing and processing of bulletins and addendum assemblies with the Project Management Assistant (PMA).
• Oversee printing, assembly, and distribution of construction documents issued for bids.
• Coordinate completion and distribution of client‑as‑recorded drawings and project close‑out documents.
• Occasional travel may be required.

Qualifications

• Bachelor’s degree in Engineering that qualifies for licensure in the state of practice (or an Associate degree in the engineering field is preferred).
• CAPM certification is encouraged.
• Minimum 1 year experience as an Engineer 1 or a minimum 3 years related experience.
• Travel required.
• Strong facilitation skills with excellent verbal and written communication.
• Proficiency with Microsoft Project, Excel, Word, PowerPoint, and CADD.
• Valid driver’s license required (may be waived for international assignments).

Pay

Salary: $60,000 – $90,000 per year, depending on location, education, experience, and certifications.

Benefits

• Health, dental, and vision insurance
• Life insurance
• 401(k) retirement savings plan with company matching
• Professional development and training
• Generous paid time off and paid holidays
• Continuous learning culture that celebrates curiosity and innovation
• Career stability across diverse market sectors, project types, and geographic locations
• Structured career advancement opportunities
• Holistic compensation supporting physical and mental health, work‑life balance, and financial success
• Access to industry‑leading AI tools, large language models, and advanced workflow platforms with training from day one