Assistant Project Manager - Luxury Residential Service & Small Projects

About the Role

The Assistant Project Manager (APM) plays a key role in supporting the Project Manager and ensuring the smooth administration of all project documentation, including financials, construction documents, and subcontractor submissions. Acting as the primary conduit of information between I-Grace, subcontractors, and vendors, the APM ensures accuracy, efficiency, and organization in all aspects of project execution.

Responsibilities

• Maintain updated budgets, buyout worksheets, change orders, and trade awards.
• Process subcontractor/vendor invoices and prepare waivers of lien.
• Draft commitment documents and contracts with subcontractors and suppliers at the direction of the Project Manager or Project Executive.
• Participate in buyout of minor scopes (e.g., glazing, bath accessories).
• Order incidental materials and tools for field use and prepare in-house schedules (doors, hardware, accessories, etc.).
• Track, update, and file architectural, engineering, and consultant drawings and specifications.
• Manage submittals, RFIs, shop drawings, and samples, ensuring all associated logs are accurate and current.
• Assist the Project Manager in preparing project reports, meeting minutes, and tracking logs.
• Revise punch lists in collaboration with the Project Manager and Superintendent.
• Maintain thorough and organized project files in both binder and electronic formats.
• Prepare owner service and maintenance manuals in cooperation with the Site Superintendent and Project Manager for turnover to clients and I-Grace’s Service & Maintenance division.

Qualifications

• Minimum 2+ years of experience in high-end residential construction or facilities management.
• Proficiency in Sage 300/Timberline, construction accounting, MS Project, and MS Office Suite.
• Bachelor’s degree in Architecture, Construction Management, or Engineering preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to thrive in a fast-paced, detail-driven environment.

Benefits

• Comprehensive health insurance (medical with virtual visits and health advocate availability, dental, and vision).
• 401(k) with company match.
• Generous paid time off.
• Professional development opportunities.
• Accident, Critical Illness, and Hospital Indemnity Insurance available.
• HSA & FSA.
• $50,000 worth of employer-paid life insurance.
• Optional Legal Plan benefits.
• Identity & Fraud benefits.
• Pet Solution benefits.
• Employee referral bonus.
• Employee Assistance Program.
• Home & Auto discounts and more.

Pay

Salary Range: $70,000 - $100,000 (commensurate with experience).