Assistant Project Manager I

About the Role

Entry-level construction management position. On project assignment, you will work with Project Managers, Directors of Construction, Project Directors, and Superintendents by completing assigned tasks as part of a project team. You are expected to take ownership of assigned responsibilities and follow through to completion. This role includes participation in management training programs and training in company management tools, standards, policies, and procedures. Assistant Project Managers (APMs) are expected to spend most of their time on construction sites to learn and implement construction management methodologies, gain firsthand experience, and provide optimal support to projects and project teams.

Responsibilities

• Field Management, Safety, and Quality: Work with the superintendent on subcontractor coordination, self-perform scopes, safety and quality management, and job site reporting and controls. Understand and communicate Haskell safety policies to subcontractors. Implement the Quality Implementation Plan (QIP). Conduct regular site walks, observe and document construction activities, and provide detailed reports on safety, plans/specifications, submittals, and RFIs. Verify proper materials and work in place.
• Document Control and Project Communications: Review and transmit submittals; maintain submittal control log. Prepare and manage requests for information (RFIs) and maintain the RFI log. Manage drawing updates and preparation of meeting minutes. Oversee as-builts and redline drawings in the field.
• Scheduling: Work with the project team to update progress schedules, including short-term interval schedules. Assist in planning construction operations and sequences.
• Financial Management: Assist with project budgets, costs, invoicing, change orders, and cost reporting. Apply knowledge of Haskell standard project numbering, cost codes, and cost types to develop detailed budgets from project estimates.
• Procurement and Commitments: Identify and qualify subcontractors and vendors for assigned scopes of work. Prepare and transmit bid packages and invitations to bid. Receive and analyze bids. In conjunction with the project manager, negotiate, draft, and award subcontracts and purchase orders.
• Estimating: Prepare detailed estimates and cost codes for initial cost control reporting. Update labor cost reports and summary cost reports.
• Scope and Change Management: Identify and document changes in scope during construction. Understand prime contract and subcontract terms and conditions.
• Design Coordination: Participate in design review meetings. Review and monitor design with attention to scope, cost changes, and constructability. Apply for, track, and expedite project permits. Coordinate with architects/engineers (AE) for design solutions and fixes for field-identified clashes.
• Client Relations: Interact with clients as directed by the project manager, including correspondence, periodic reports, change order requests, submittal of pay requisitions, and response to client inquiries and directives.
• Project Lifecycle: Assist in preparation of project start-up and close-out requirements, including unit cost history, operations and maintenance manuals, punch list management, and agency inspections.
• Software Knowledge: Acquire certification and proficiency in Procore, Building Connected, scheduling software, drones, cameras, measuring equipment, weather metering tools, augmented reality apps, and other relevant technologies for project management, verification, and documentation.
• Travel as required. Perform other duties as assigned. May supervise others.

Requirements

• Bachelor’s degree in engineering, construction management, or a similar field is preferred.
• Knowledge of the construction industry, including methods, engineering, equipment, technology, and safety.
• Ability to monitor resources, including budgets, schedules, and materials, in an environment with multiple, competing demands.
• Excellent organizational, communication, collaboration, and analytical skills.

Core Competencies

• Accountability: Accept responsibility for actions, anticipate and prevent problem areas, and engage in problem-solving within and outside the department/organization.
• Customer Focus: Prioritize service to internal and external customers, exceed expectations, and recognize the value of all stakeholders. Develop and apply service excellence skills.
• Effective Communication: Listen for understanding, present clearly in one-on-one and group settings, tailor messages to the audience, and encourage open feedback and communication channels.
• Execution/Empowerment: Demonstrate the ability to achieve results, manage competing demands in a fast-paced environment, and create contingency solutions for timely execution.
• Learning & Development: Prioritize learning new skills and increasing capabilities. Address development needs for self and others, identify gaps, and take responsibility for technical job proficiency and skills improvement.
• Values Team: Collaborate and demonstrate respect for team members, partners, and all stakeholders. Foster open communication.
• Excellence: Strive for quality and safety, execute best-in-class practices, and dedicate efforts to continuous improvement.
• Service: Be passionate about customer service (internal and external) and community engagement. Create superior value.
• Trust: Uphold high standards of ethics and personal accountability. Demonstrate transparency, credibility, and fairness.

Environmental and Physical Requirements

While performing the duties of this job, this position requires ordinary ambulatory skills to visit other locations. The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds is necessary. Requires good hand-eye coordination, arm, hand, and finger dexterity, and visual acuity to use a keyboard, operate equipment, and read application/form information. The associate frequently sits, reaches with hands and arms, talks, and hears. Reasonable accommodations will be made in compliance with the Americans with Disabilities Act.