Assistant Project Manager I

About the Role

The Assistant Project Manager I assists Project Managers and field leadership with planning, coordination, execution, and closeout of pipeline and facilities construction projects.

Responsibilities

• Support project cost tracking, schedule and progress monitoring, vendor invoicing, purchase order administration, and contractor quote coordination.
• Assist with ensuring crews have the equipment, materials, and information needed to complete work safely, efficiently, and in accordance with project requirements.
• Monitor contractual commitments to help ensure work is performed in accordance with specifications, drawings, and contract terms; assist with processing trends, change orders, and claims.
• Review invoices and applications for payment for accuracy, completion percentage, and supporting documentation; escalate questions or discrepancies to the Project Manager.
• Assist with project financial reporting, including follow-up on A/R, unbilled items, cost tracking, and weekly project updates under the direction of the Project Manager.
• Support the review, tracking, and maintenance of project budgets, forecasts, and cost reports.
• Support project closeout activities, including organizing required documentation, tracking completion items, and assisting with post-job reviews to ensure records are complete.
• Maintain accurate project tracking tools, including databases, spreadsheets, schedules, logs, and other computer-based applications used to monitor project performance and progress.
• Assist with preparing project reports, process flow diagrams, layout drawings, data sheets, meeting notes, and other technical or administrative project documentation.
• Provide project support to project personnel as directed by the Project Manager or leadership team.

Qualifications

• High School Diploma or GED.
• Field experience in the construction of pipelines, compressor and pump stations, production facilities, measurement stations, and other upstream oil and gas facilities is desirable.
• Strong computer experience with Microsoft Office products, specifically Excel, with the ability to create and maintain spreadsheets and documents.

Skills

• Proficiency with computer applications, including Microsoft Excel, Word, Project, and Outlook.
• Basic knowledge of budget tracking and contract and accounting terminology, with the ability to learn and apply project controls processes.
• Demonstrated analytical, organizational, and follow-through skills.
• Strong written and oral communication skills, including effective listening.
• Tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel.
• Ability to travel as needed for project demands.
• Commitment to safety, teamwork, and productivity.