Assistant Project Manager I

We need to output HTML fragment with sections: About the role? The posting includes "Job Summary" and "Duties & Responsibilities", "Minimum Requirements & Qualifications", "Preferred Experience & Skills", "Job Conditions", "Substitutions", "Disclaimers And Definitions" etc. We must not include boilerplate like EEO, legal, application instructions, etc. We must keep substantive info. We need to use

for section headings (e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. We must not repeat job title as heading. No Job ID etc. We need to decide which sections to include based on content. We have: - Job Summary (could be "About the role" or "Job Summary"? The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can map: Job Summary -> About the role (or maybe "Job Summary" not listed but we can use "About the role"). - Duties & Responsibilities -> Responsibilities. - Minimum Requirements & Qualifications -> Requirements and Qualifications maybe combined? Could have separate sections: Requirements and Qualifications. But we can combine if content overlaps. The posting has "Minimum Requirements & Qualifications" with bullet-like list (though not bullet). We'll need to turn into

  • for list items. - Preferred Experience & Skills -> Skills. - Job Conditions -> maybe "Job Conditions" not in list; could be omitted or we could treat as "Requirements"? But we should only include sections when posting has real specific content. Job Conditions includes many items like ability to read/comprehend English, age, commute, etc. Those are requirements. Could be part of Requirements. But we could create a "Job Conditions" section if we want, but not in allowed headings list. The instruction says use those headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The "e.g." suggests those are examples, not exclusive list. But safer to stick to those headings. However we can also include other headings if needed? The instruction: "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies we should use those headings for sections; we can also use others if needed? It says "use

    for section headings (e.g. ...)" meaning those are typical. I think we can use those headings; we can also add other headings if needed but better to stick to those. Thus we need to map content to those headings. We have no Pay, Benefits, Schedule specifics. The posting mentions "Available to work all shifts and locations as assigned or directed." and "Respond to emergencies ... 24/7". That's schedule info but not explicit pay/benefits. We should not create Pay/Schedule/Benefits unless posting actually states them. It does mention schedule expectations (shifts, 24/7). That could be considered schedule info. But the instruction says: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state schedule expectations (available to work all shifts, respond to emergencies 24/7). So we could include a Schedule section with that content. Benefits: not mentioned. Pay: not mentioned. So we omit Benefits and Pay. Thus sections: About the role (Job Summary), Responsibilities (Duties & Responsibilities), Requirements (Minimum Requirements & Qualifications), Qualifications (maybe we split? but we have both Requirements and Qualifications as separate headings; we could put some in Requirements, some in Qualifications. However the posting lumps them together. Could we put all under Requirements and leave Qualifications empty? Not allowed: we must not emit a heading followed by filler/placeholder text. So if we include Qualifications heading, we must have substantive content. We could split: Requirements = education, experience, skills; Qualifications = certifications, substitutions, preferred experience? But the heading "Qualifications" could be used for preferred experience & skills? Actually "Preferred Experience & Skills" could map to Skills. So we have: - About the role: Job Summary. - Responsibilities: Duties & Responsibilities. - Requirements: Minimum Requirements & Qualifications (the core requirements). - Skills: Preferred Experience & Skills. - Schedule: shift availability, 24/7 emergency response. We also have Substitutions (master's degree substitutes etc.) That could be part of Requirements or Qualifications. Since we have Requirements and Skills sections, we could put Substitutions under Requirements. Job Conditions: many items like ability to read/comprehend English, age, commute, etc. Those are also requirements; could be included in Requirements as well. We must not include boilerplate like EEO, legal, application instructions, disclaimers, etc. So we need to strip those. Now we need to preserve ALL substantive information; do not invent or summarize away detail. So we need to keep all the details from those sections. We need to convert lists into

    • . The paragraphs can be

      . We need to be careful not to lose any detail. Let's extract content. Job Summary paragraph: "At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, sustainability, culture, and accessibility, and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary To assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This will include the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA’s PMIS system (e-Builder®). The Assistant Project Manager will report to a Capital Programs Director/Sr. Director. The Assistant Project Manager will be supervised on a daily basis by the Project Manager/Sr Project Manager and will work in close coordination with the Resident Engineer, QA/QC staff, Project Controls staff and Contract Services." We need to keep that as prose. Now Duties & Responsibilities: a long list of duties, each sentence starts with a verb. We need to turn each into

    • . Let's extract them: - Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, safety, contract cost and project schedule requirements are met. - Acting on behalf of project manager in their absence or as assigned by project director or senior director. - Assist in managing projects in accordance with the following MBTA Manuals, policies and procedures as may be amended from time to time, or Program Specific delivery protocols and procedures if supporting a major MBTA program: Project Manager’s Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer’s Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting. - Assist in the development of project scopes, budgets, and schedules as part of the capital planning and delivery process under the direction of a project manager or director. - Assist in coordinating with municipal officials, public, and other outside parties for projects that require collaboration and coordination for project development and delivery. - Assist in the procurement of consultants and contractors. - Assist in the review of monthly payment and schedule submissions from consultants and contractors. - Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required. - Manage project tasks with other Departments, including the Capital Program Oversight Department (budget planning, administration, and finance), Capital Program Support, Office of Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations, as required. - Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required. - Prepare project related correspondence, reports, charts, and presentations for senior management, elected officials, community groups, and others as required. - Attends and organizes project meetings as necessary, and prepares agenda and minutes, as required. - Reviews Resident Engineer’s and Construction Inspector’s Daily Reports to inform higher-level reporting. - Assists in the preparation of monthly and quarterly project status reports. - Assists the field team with monitoring of construction activities as required. - Supports contract close out (punch list, O/M, Training, As-Builts etc.) - Work independently in addressing complex tasks in a time-sensitive environment. - Coordinate with other MBTA departments, including Railroad Operations and Engineering & Maintenance as required. - Drive a company or personal vehicle to visit work sites. - Available to work all shifts and locations as assigned or directed. - Respond to emergencies, either directly or through subordinates, on a twenty-four (24) hour, seven (7) day per week basis. - Respond to each inquiry, whether from a customer, vendor or coworker in a courteous and professional manner. - Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees. - Perform other related duties and projects as assigned. - Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions. Note: Some sentences have duplicate "safety, safety". We keep as is. Now Minimum Requirements & Qualifications: list: - A Bachelor's degree in an Engineering discipline, Architecture, Construction Management, or directly related field from an accredited institution. - Zero to Three (0 to 3) years of engineering design, architecture design, and/or construction experience. - Effective organizational, multitasking, time management and interpersonal skill. - Proficient in Word, Excel, PowerPoint or Database applications. - The ability to effectively communicate with regulatory agencies, community organizations and others on technical and sensitive matters. - The ability to complete all required Authority training. - Excellent customer service and conflict resolution skills. - The ability to provide internal and external customers with a courteous and professional experience. - A valid driver’s license. - The ability to work any and all shifts and/or locations as assigned or directed. - Respond, either directly or through subordinates to emergencies a on a twenty¬-four (24) hour, seven (7) seven day per week basis. - The ability to work effectively with a diverse workforce Note there is a typo: "Respond, either directly or through subordinates to emergencies a on a twenty¬-four (24) hour, seven (7) seven day per week basis." We'll keep as is. Now Substitutions: - A master’s degree in a related subject substitutes for two (2) years of general experience. - A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Now Preferred Experience & Skills: - Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain through reciprocity. - License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain through reciprocity. - Experience in transit industry building and infrastructure construction. Now Job Conditions: many items; we could incorporate into Requirements or maybe a separate "Job Conditions" section but not in allowed headings. Could treat as part of Requirements. Let's list them: - Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English. - Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program. - Ability to commute to assigned work locations in the Boston, MA metro area, as required by