Assistant Project Manager Elko, NV

Summary

We are seeking a hardworking, experienced professional to serve as an Assistant Project Manager with RAM Enterprise, Inc., in the Northwest Region. This is a salaried position reporting directly to the Senior Project Manager and is responsible for coordinating assigned projects while supporting overall project execution. This role provides backup support for Project Administration functions as needed.

Requirements

• Valid driver’s license.
• Professional level communication skills in English (reading, writing, speaking).
• Highly detail‑oriented.
• 5–7 years minimum experience in mining, construction, or a similar industry.
• Excellent computer skills: Excel, Microsoft Office, typing.
• Ability to work in a fast‑paced, dynamic environment, prioritize projects, and meet deadlines.
• Ability to work both as part of a team and independently with little supervision.
• Proficiency with standard office equipment (computers, printers, fax, telephone systems, calculators, copiers).
• Willingness to work occasional weekends and/or evenings.
• Ability to comply with all policies and procedures in the Employee Handbook.

Responsibilities

• Promote safety as the company’s number one priority.
• Support, promote, and participate in the PDQ (People Determine Quality) and SPADE (Safe People Always Determine Excellence) programs.
• Coordinate all assigned projects from initiation through close‑out.
• Maintain project schedules.
• Coordinate labor, materials, equipment, and subcontractors.
• Attend job walks, project meetings, and facilitate coordination efforts.
• Lead project kick‑off and close‑out processes, including documentation and reporting.
• Ensure project contact lists are accurate and distributed.
• Coordinate with Estimating on assigned projects to confirm correct worksheets, rates, and scopes.
• Assist with vendor and subcontractor quotes to ensure scope alignment.
• Maintain complete and organized project documentation in G‑Drive (RFIs, submittals, drawings, contracts, permits, etc.).
• Create and track RFIs, submittals, and logs.
• Prepare turnover packages for project completion.
• Coordinate procurement of materials and equipment.
• Ensure subcontractor onboarding, contracts, mobilization, and compliance.
• Communicate required documentation for purchase orders.
• Coordinate with AP and Controller on buyouts, prepayments, and terms.
• Assist the PM with project costing, tracking, and audits; ensure all costs are accurate and accounted for.
• Review and support timely, accurate project billings with proper documentation.
• Coordinate with Project Accountant on cost tracking and financial accuracy.
• Assist PM in managing contract scope and changes; ensure deviations are captured and processed through change orders.
• Coordinate with accounting to ensure proper booking and system updates.
• Ensure timecards, equipment, per diem, and diaries are accurate and complete; verify correct cost coding and daily costing.
• Upload and maintain job photos and field documentation.
• Maintain and organize G‑Drive project folders and documentation.
• Support project billing workups and weekly invoicing accuracy.
• Ensure purchase orders, subcontractor POs, and requisitions are accurate and processed.
• Track and ensure proper handling of invoices, receipts, and goods.
• Coordinate lodging and logistics for field personnel.
• Ensure contracts, MSAs, and project documentation are properly filed.
• Assist with TandM setup, approvals, and costing verification.
• Support communication between Project Manager, Accountant, and operational teams.
• Track equipment rentals and ensure proper cost allocation.
• Maintain administrative tracking sheets and reporting.

Work Environment / Physical Demands

Work may require occasional weekend and/or evening work. Regular travel to mining and industrial construction job sites (approximately 70% of time) is expected. On‑site environments may include minimal exposure to typical industrial hazards; personal protective equipment such as hard hats, hearing protection, safety glasses, safety footwear, and, as needed, respirators, gloves, and other protective gear is required. The remaining 30% of time is spent in a regular office environment.