Assistant Project Manager

Key Responsibilities

• Assist with pre-bid activities, including document review, scope coordination, and bid preparation
• Order and manage plans, specifications, and bid documents
• Support estimating efforts by gathering quantities, vendor quotes, and subcontractor information
• Aid in bid submissions and ensure all required documentation is complete and accurate
• Set up and maintain project files, ensuring all documentation is organized, current, and accessible
• Assist with contract review and administration, including tracking key terms, deliverables, and timelines
• Support onboarding of projects into internal systems and ensure proper job setup
• Work closely with Project Managers and Operations to support project planning and execution
• Develop and maintain project schedules, track milestones, and identify risks
• Maintain project budgets and support cost tracking, flagging variances as they arise
• Review invoices, change orders, and cost estimates for accuracy and alignment with project scope
• Track submittals, RFIs, permits, and other project documentation
• Act as a liaison between field crews, customers, subcontractors, and internal teams
• Communicate project updates, issues, and progress to Project Managers on a consistent basis
• Coordinate materials, equipment, and logistics for field teams
• Resolve field-related issues and address customer concerns in a timely manner
• Participate in job walks, project meetings, and coordination calls as needed
• Assist with project reporting, including status updates, cost tracking, and performance metrics
• Support general office operations and administrative functions tied to project execution
• Ensure accuracy of daily reports, time tracking, and project documentation
• Identify opportunities to improve processes, organization, and project efficiency

Qualifications

• Education & Experience: Bachelor’s degree in Construction Management, Engineering, or related field preferred; 1–3 years of experience in construction, utilities, or infrastructure projects preferred; exposure to underground utilities, pipeline, or industrial projects is a plus
• Skills & Competencies: Strong communication skills, highly organized with strong attention to detail and follow-through, ability to manage multiple projects and shifting priorities, proficiency in Microsoft Office (Excel, Word, PowerPoint), basic understanding of project scheduling, cost tracking, and construction workflows, problem-solving mindset with the ability to anticipate needs and take initiative, safety-focused with an understanding of field operations and job site environments

Salary Range

$50,000.00 -75,000.00, depending on position qualifications, job related skills and experience, education, certifications, and geographic location.

Benefits

Comprehensive benefits packages that include health insurance, retirement plans, vacation, and other employee assistance offerings.

Vortex Companies, LLC and all of its subsidiaries, consider applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.

Operations

Williamsburg, VA