Assistant Project Manager

About the role

The Assistant Project Manager will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects of a greater value. They will frequently interact with the clients, consultants and contractors to ensure the delivery of projects meet financial and scheduled targets. This position will be integral to the success of multiple concurrent projects and will participate in every aspect of the capital project process with a focus on Pre-Construction & Construction Project Administration and Logistics.

Responsibilities

• Initial phase of estimating support review approved drawings and develop requisitions for material purchases.
• Preparation of job start-up and close-out checklists.
• Production of project budgets.
• Production of project timelines with start date, communication with subcontractors and customers to track job progress, and processing and tracking Request for Information (RFI) and submittals.
• Processing change orders, purchase requests, and working closely with purchasing and procurement for material ordering.
• Solicitation, evaluation and selection of architects, contractors and other consultants/vendors.
• Issue contracts and purchase orders.
• Verification of materials are procured and the scope of work is developed before the job goes into production.
• Work on tracking/submitting Request for Information (RFI) and change orders.
• Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and manage day-to-day project activities.
• Review pay applications and invoices from contractors, architects and other vendors, assisting in prompt processing of invoices and prompt payment.

Qualifications

• Bachelor's degree in related area and 3-5 years relevant experience and / or equivalent experience / training.
• 1-3 years experience in project management or equivalent experience on a Design & Construction project team.
• Thorough project management skills, including skill to manage complex projects.
• Thorough skills in problem recognition / avoidance / resolution.
• Thorough organizational and analytical skills including skill to provide high quality control.
• Detail oriented to accurately proof contracts and other documents.
• Thorough written, verbal and interpersonal communications skills including high level political acumen.