Assistant Project Manager

Qualifications

• Degree in construction management or related field preferred.
• Proven ability to manage multiple projects/activities in a dynamic fast pace environment.
• Must have understanding of construction terms, estimating, purchasing, scheduling and planning concepts.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills.
• Ability to maintain discretion and confidentiality at all times.
• Strong interpersonal skills and ability to work with and manage cross-functional teams.
• Proficiency with computer applications, including Microsoft Office suite.

Skills

• Results Driven
• Proactive
• Safety Conscious
• People Focused
• Customer Oriented
• Team Oriented

Responsibilities

The Assistant Project Manager assists their assigned Project Manager and Project Executive in managing all administrative and technical requirements of assigned projects. They assist in all activities related to contract administration, change orders, submittals, procurement, project financials set-up and updates, and schedule to ensure projects are completed in a quality, profitable, safe and timely manner. They maintain constant focus on meeting/exceeding customer needs and expectations by supporting the Project Manager in all aspects of assigned projects.

Pre-Construction

• Maintain subcontractor database.
• Assemble bid documents for pricing.
• Perform document takeoffs and review specifications and preliminary scope development.
• Organize takeoffs and subcontractor bids.
• Develop bid clarifications and RFIs.
• Review and enter subcontractor trade durations into project schedule.
• Generate and update scope sheet for subcontractor pricing.
• Write qualifications and assumptions for contracts.
• Establish accepted value engineering and alternate pricing.
• Ensure ample market participation is obtained for all project trades.
• Prepare document list.
• Maintain baseline schedule with input from Project Team.

Project Management

• Assist Superintendent with project documentation and daily reports.
• Generate and maintain subcontract and purchase order logs.
• Maintain and review shop drawings and submittals.
• Review subcontractor insurance certificates for compliance with project requirements.
• Price and generate proposed change orders.
• Issue, submit and track Requests for Information (RFIs).
• Maintain and track all permitting requirements and approvals with agencies having jurisdiction.
• Prepare project schedule updates with input from Project Team.
• Coordinate and schedule meetings with subcontractors.
• Obtain and track subcontractor warranty certificates.
• Obtain information and assemble closeout manuals.
• Establish relationships and communication tools as needed with suppliers and other key people to verify all materials, supplies, tools, equipment, and personnel are obtained and/or delivered when necessary.
• Ensure project site and company assets are secure, and maintain a safe and respectful working environment at all times by implementing safety, EEO, risk management, training, and quality control programs.
• Communicate with all suppliers and subcontractors to be certain they understand performance standards related to predetermined schedules or plans and specifications. If performance problems occur, coordinate with the Project Manager regarding the appropriate actions to take with the subcontractor.
• Attend all planning, progress, and close out meetings with project staff and other key people on project concerns.
• Aid in coordinating all contractual requirements, design drawings and project specifications that include, but are not limited to:
• On-site project management
• Construction billings and cash flow projections
• Job cost analysis
• Project schedule adherence
• Meeting minutes and documentation
• As-built document procurement
• Punch list management
• Cost tracking and job costing