Assistant Project Manager

About the role

The Assistant Project Manager assists the company in meeting its objectives and goals by supporting the Project Manager and project team, which are responsible for overseeing, and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources.

The Project Engineer along with the project management team will ensure a safe working environment for all employees.

Responsibilities

• Support Project Manager in driving project’s overall flow effectively from inception to completion.
• Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
• Review contract and bid documents from estimating; review and understand scope for project turnover.
• Aid in project document control, including but not limited to, subcontractors' certificates of insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc.
• Ensure documents are centrally saved in the project’s chosen document control software.
• Verify correct drawings are distributed to field.
• Aid in schedule of values, or billing format as required by the contract documents.
• Integrate into overall project and manpower schedule as directed.
• Request PO’s for major equipment and subs indicating shipping requirements and anticipating delivery dates.
• (Request proper delivery notice at that time).
• Aid in obtaining and assembling documentation for the project relating to operation and maintenance manuals.
• Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances.
• Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through).
• Gather information for changes in work/scope and work with the project team, estimating, and downstream clients for pricing. Project Manager will finalize change order pricing.
• Avoid starting work until approval or notice to proceed is received.
• Aid field personnel in commissioning process and closeout of project.
• Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution.
• Ability to meet the project site onboarding requirements as set by the contractual requirements is required.
• Comply with all Company operating policies, procedures, and safety programs as established.
• Reliable transportation and an ability to travel to the assigned project site is required.

Qualifications

• 3 to 5 years of professional experience in the mechanical, plumbing, and/or industrial HVAC discipline.
• Bachelor’s degree in Mechanical Engineering, business administration or related field.
• Familiarity with a wide variety of field concepts, practices and procedures.
• Working knowledge of and ability to apply OSHA safety standards.
• Familiarity with construction contract language and terms.
• Familiarity with local market is desirable.
• Proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel).
• Familiarity with AutoCAD, and other mechanical, technical, or construction programs.
• Familiarity with project management/document control software.
• Familiarity with construction/financial software packages.

Required Attributes

• Excellent written and verbal communication skills.
• Ability to lead people and get results through others.
• Ability to effectively organize and manage multiple tasks and prioritize work.
• Technical skills in project management, quality assurance, and costing.
• Ability to analyze and solve problems on a strategic and tactical level.
• Integrity, honesty, professionalism, and commitment to company values.
• Strong attention to detail.
• Self-motivation and ability to work efficiently in a fast-paced environment.
• Excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• High standards of quality with attention to detail.
• Ability to manage and supervise personnel.
• Build positive working relationships with multiple levels of employees, management, suppliers, and customers.