Assistant Project Manager

About the role

The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group, Inc., one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, such as data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Responsibilities

• Support Project Manager in driving project’s overall flow effectively from inception to completion.
• Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
• Review contract and bid documents from estimating; review and understand scope for project turnover.
• Aid in project document control, including but not limited to, subcontractors' certificates of insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc.
• Ensure documents are centrally saved in the project’s chosen document control software.
• Verify correct drawings are distributed to field.
• Aid in schedule of values, or billing format as required by the contract documents.
• Integrate into overall project and manpower schedule as directed.
• Request PO’s for major equipment and subs indicating shipping requirements and anticipating delivery dates.
• (Request proper delivery notice at that time).
• Aid in obtaining and assembling documentation for the project relating to operation and maintenance manuals.
• Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances.
• Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through).
• Gather information for changes in work/scope and work with the project team, estimating, and downstream clients for pricing. Project Manager will finalize change order pricing.
• Avoid starting work until approval or notice to proceed is received.
• Aid field personnel in commissioning process and closeout of project.
• Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution.
• Meet project site onboarding requirements as set by the contractual requirements.

Qualifications

• 3 to 5 years of professional experience in the mechanical, plumbing, and/or industrial HVAC discipline.
• Bachelor’s degree in Mechanical Engineering, business administration or related field.
• Familiarity with a wide variety of field concepts, practices and procedures.
• Working knowledge of and ability to apply OSHA safety standards.
• Familiarity with local market is desirable.
• Proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel).
• Familiarity with AutoCAD, and other mechanical, technical, or construction programs.
• Familiarity with project management/document control software.
• Familiarity with construction/financial software packages.