Assistant Project Manager

About the Role

The Assistant Project Manager will report directly to and provide dedicated support to the Senior Project Manager in the successful execution of commercial HVAC projects within the mission-critical data center market. This position requires a highly organized, detail-oriented professional with a strong understanding of HVAC construction, quality assurance and quality control (QA/QC), field documentation, and project coordination.

Responsibilities

• Senior Project Manager Support:
  • Provide daily operational and administrative support to the Senior Project Manager.
  • Execute assigned responsibilities and follow project priorities, procedures, and direction.
  • Provide timely updates on jobsite progress, quality concerns, documentation status, and potential schedule impacts.
  • Assist with coordinating field activities, monitoring project requirements, and maintaining accountability for assigned tasks.
  • Proactively identify issues requiring the Senior Project Manager’s attention and communicate them promptly.
  • Maintain alignment between field activities, project documentation, customer expectations, and overall project objectives.
• Quality Assurance and Quality Control (QA/QC):
  • Perform daily jobsite inspections to verify HVAC installations comply with approved drawings, specifications, and quality standards.
  • Identify, document, and communicate deficiencies and potential quality concerns.
  • Monitor corrective actions and follow up to ensure deficiencies are resolved and documented.
  • Maintain accurate inspection records, quality documentation, and supporting photographs.
  • Support quality control processes throughout HVAC installation and commissioning preparation.
• Task Documentation and CX Alloy Management:
  • Document, log, and track daily construction activities, inspections, deficiencies, and outstanding items within CX Alloy.
  • Maintain accurate and complete task records reflecting field conditions and project progress.
  • Upload and organize photographs, inspection records, and supporting documentation.
  • Track task status and ensure documentation meets customer-specific requirements.
  • Proactively identify missing documentation and incomplete task logs.
• Procore and Project Documentation:
  • Maintain proficiency in Procore and ensure project documentation remains current and organized.
  • Review and track RFIs, submittals, drawings, punch lists, and other project records.
  • Assist with maintaining current drawing sets and communicating revisions to field personnel.
  • Support the preparation of daily reports, inspection logs, and meeting notes.
  • Coordinate documentation requirements between field operations, project management, and stakeholders.
• Jobsite Coordination and Meetings:
  • Attend daily coordination, safety, and quality meetings.
  • Communicate field progress, quality concerns, and outstanding items to the Senior Project Manager.
  • Assist in coordinating work activities with HVAC teams, trades, and contractors.
  • Record meeting minutes, action items, and completion dates.
  • Follow up on commitments to support project schedule and execution.
• Communication and Reporting:
  • Maintain professional communication with stakeholders, including the Senior Project Manager, field supervisors, and customers.
  • Communicate issues promptly with clear descriptions, documentation, and recommended next steps.
  • Escalate quality concerns, schedule risks, and unresolved issues without delay.
  • Ensure customer requests and documentation requirements are understood and addressed.
• Organization and Administrative Support:
  • Maintain organization across daily assignments, inspection schedules, and project documentation.
  • Use Microsoft Office applications for reporting, communication, and recordkeeping.
  • Manage competing priorities while maintaining accuracy and attention to detail.
  • Assist with progress tracking, documentation audits, and closeout records.

Qualifications and Requirements

• Minimum of four (4) years of trade-related experience in commercial HVAC, mechanical construction, or related field.
• College degree preferred; relevant field experience and technical competency highly valued.
• Working knowledge of commercial HVAC installation practices and construction documentation.
• Experience with or ability to learn CX Alloy and Procore.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Teams).
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and support the Senior Project Manager effectively.
• Professional attitude with commitment to accountability, quality, and customer satisfaction.
• Willingness to travel to data center construction sites as required.
• Valid driver’s license and ability to pass a background check.

Physical and Environmental Requirements

• Work in active data center construction environments with varying conditions (austere, unfinished, congested, weather-exposed).
• Sit, stand, walk, and navigate uneven surfaces, stairs, and jobsite conditions for extended periods.
• Work in hot and cold environments, including areas without fully conditioned spaces.
• Perform routine field inspections and comply with site safety requirements.
• Reasonable accommodations may be made for qualified individuals with disabilities.

Benefits

• Housing provided for qualifying project assignments.
• Per diem provided in accordance with company policy and project requirements.