Assistant Project Manager

Essential Duties & Responsibilities

• Assist Project Managers in coordinating projects through design development, construction documentation, permitting, and agency approvals.
• Support preparation, organization, and review of architectural and technical construction documents for submittal.
• Cookordination with architects, engineers, consultants, and municipalities to facilitate project progress and resolve design or permitting issues.
• Track permit applications, corrections, agency comments, and approval timelines across multiple active projects.
• Assist with project scheduling, budget tracking, meeting coordination, and action item management.
• Help manage due diligence efforts, feasibility reviews, and entitlement support documentation.
• Cookordinate plan check responses, resubmittals, and agency communications to maintain project momentum.
• Support construction administration efforts including RFIs, submittals, field coordination, and document tracking.
• Maintain organized project records, reports, and communication logs within standardized project workflows.
• Contribute to process improvements and team collaboration initiatives to enhance project delivery efficiency.

Minimum Work Experience

• 2–5 years of experience in architecture, project coordination, permitting, construction administration, or related project management support roles.
• Working knowledge of entitlement, permitting, plan check, and municipal approval processes.
• Experience coordinating with architects, engineers, consultants, contractors, and public agencies.
• Familiarity with architectural drawing sets, construction sequencing, and technical documentation workflows.
• Ability to manage multiple deadlines and active projects simultaneously in a structured environment.
• Strong organizational skills with attention to detail and follow-through.
• Experience with project tracking, scheduling, and documentation tools such as Smartsheet, MS Project, Excel, or similar platforms.
• Proficiency with AutoCAD, Bluebeam, Adobe Creative Suite, or related design/documentation software is preferred.

Preferred Education & Skills

• Bachelor’s degree in Architecture, Construction Management, Engineering, Urban Planning, or a related field (or equivalent professional experience).
• Architectural background with experience supporting commercial, retail, mixed-use, infrastructure, or development projects preferred.
• Strong communication skills with the ability to coordinate meetings, document decisions, and professionally interface with clients and agencies.
• Experience reading and interpreting construction drawings, consultant plans, and municipal correction comments.
• Analytical and solution-oriented mindset with strong problem-solving abilities.
• Self-motivated, adaptable, and eager to grow within a collaborative project delivery team.
• Positive, team-oriented attitude with a strong sense of accountability and professionalism.