Assistant Project Manager

About the role

We are currently seeking an Assistant Project Manager with strong multi-tasking, interpersonal, organizational, and communication skills to provide project management assistance to support several projects for Energy and Resources. This position is ideal for an individual who is an organized and motivated self-starter and takes pride in keeping a team well organized, running smoothly, and can “think ahead”. Assistant Project Managers play a critical role in ensuring that technical, financial, and contractual requirements are met across multiple disciplines and stakeholders in our large consulting environment.

Responsibilities

• Project Coordination and Scheduling
  • Coordinate with project team members across several offices to facilitate and document meetings, and support the internal execution of fast-paced, multi-discipline engineering projects
  • Assist in developing and maintaining detailed project execution plans and project schedules
  • Coordinate tasks across multiple technical disciplines and subconsultants to ensure alignment and timely delivery
  • Track project progress, identify risks and potential delays, and support mitigation planning
  • Create and update Project Setup Forms and Project Execution Plans
  • Help set up and maintain project files
  • Contribute to process improvement efforts related to project organization and efficiency
• Budgeting and Cost Control
  • Support project budgeting, cost tracking, and financial forecasting
  • Prepare financial status reports and assist with invoicing and expense monitoring
  • Review and process subconsultant invoices, checking for accuracy and compliance with contracts and work performed
• Documentation and Reporting
  • Maintain organized project documentation, including meeting minutes, submittals, RFIs, and correspondence
  • Prepare project status updates, progress reports, and client presentation materials
  • Assist in compiling technical deliverables and proposals
• Client and Stakeholder Communication
  • Support Project Managers in managing client communications
  • Help plan and participate in client and internal meetings, preparing agendas and documenting action items
  • Serve as a routine point of contact with subconsultants and vendors
• Technical Delivery Support
  • Coordinate preparation and submittal of technical deliverables across multiple disciplines
  • Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
  • Help coordinate and document quality control reviews and compliance with project requirements
• Contract and Procurement Assistance
  • Coordinate and assist with preparation of contracts, subconsultant agreements, and change orders
  • Track contract deliverables and ensure compliance with contract
  • Assist with procurement of materials, equipment, and services
• Risk, Safety and Compliance
  • Assist project managers with quality management and project audits
  • Assist with project risk assessments and mitigation planning
  • Support adherence to health, safety, security and environmental policies and procedures
  • Help track compliance and training documentation for health and safety programs
• Business Development Support
  • Work with project management, marketing, and other administrative staff to develop successful proposals
  • Conduct research and document coordination to support proposal teams

Requirements

• BA or BS degree
• Experience organizing and improving program and project processes
• Minimum of 2-4 years of experience working in project coordination or support roles
• Excellent communication skills, both verbal and written
• Proven proficiency using Microsoft Office and presentation support tools (Word, Excel, PowerPoint, Outlook, Adobe Professional)
• Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
• Aptitude in working with numbers and general accounting understanding and experience
• Ability to work independently and in a dynamic team environment
• Self-motivated and strong attention to detail
• This is a hybrid position and requires working in a Stantec office per discussions with Supervisor

Pay

Locations in WA, DC & Various CA, MA, VA Areas: $80,000.00 - $112,000.00 Annually

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. The final agreed-upon compensation is based on individual education, qualifications, experience, and work location. At Stantec, certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits

Regular full-time and part-time employees (working at least 20 hours per week) have access to:

• Medical, dental, and vision plans
• Wellness program, health saving accounts, flexible spending accounts
• 401(k) plan and employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement and professional membership fee coverage
• Paid family leave
• Ten paid holidays in each calendar year
• Vacation accrual between 10 and 20 days per year
• Paid sick leave (and if more generous, in accordance with state and local law)

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.