Assistant Project Manager

About the role

The Assistant Project Manager will work directly with the Project Managers, as well as many subcontractors, vendors, and clients, to assist in the successful management of hotel renovation projects. Coordinating and collaborating with the project management teams, they will assist in evaluating project needs from Request for Proposal documents and plans, soliciting quotes from subcontractors and vendors, purchasing, and tracking construction materials, negotiating subcontracts, creating and maintaining RFI and submittal logs, and providing closeout documentation.

Responsibilities

• Upload and review bid documents
• Provide quantity take‑offs and solicit subcontractor and vendor bids to prepare preliminary project budget
• Coordinate with Project Team (Project Manager, Project Accountant and Superintendent) to determine schedule milestones, track materials, and ensure subcontractors are accurately scheduled
• Maintain and contribute to various logs (Submittal, RFI, and Change Order)
• Evaluate and approve invoices related to material purchases
• Participate in project team calls, including clients and/or subcontractors and vendors
• Occasionally travel to jobsite as needed for pre‑bid and pre‑construction meetings, oversee floor punch, or stand in for the PM if they are unable to attend
• Maintain accurate documentation throughout the course of construction, for all phases
• Other duties as assigned

Requirements

• Strong math skills including basic geometry and arithmetic
• Ability to navigate and interpret specifications and plans
• Ability to handle multiple assignments simultaneously
• Close attention to detail
• Excellent written and verbal communication skills
• Able to work in a collaborative environment with many different people

Education and Experience

• High proficiency in Microsoft Suite (Outlook, Excel, Word) – required
• High proficiency in plan‑reading and estimation software such as Planswift or Bluebeam – required
• Proficiency in Procore – highly preferred
• Experience in construction, hospitality, large‑scale renovations, or estimating – highly preferred
• Minimum of a high school diploma
• Certificate, related college courses, or other formal training in project management, construction, or estimating – preferred

All the above are considered Essential Functions for the Assistant Project Manager position. Temporary modifications to provide reasonable accommodation do not waive any of these essential functions.