Assistant Project Manager

Key Responsibilities

• Master Procore for all project documentation, RFIs, submittals, and meeting minutes
• Process submittals within one week of receipt, ensuring compliance with contract documents
• Maintain accurate project logs (COP log, RFI log, submittal log) with meticulous attention to detail
• Create and distribute meeting agendas 24 hours before all meetings
• Complete meeting minutes within 2 workdays and distribute via Procore
• Avoid late payments by submitting invoices on Mondays, Wednesdays, and Fridays without exception
• Aid in monthly applications for payment, ensuring accuracy in all calculations
• Support buyout documentation and maintain subcontract tracking
• Prepare Work in Progress reports with updated schedules and change order logs
• Update project schedules weekly under PM guidance
• Maintain 3-4 week lookahead schedules for subcontractor meetings
• Respond to all emails within 24 hours, copying job folders appropriately
• Support daily huddles and weekly subcontractor progress meetings
• Ensure all documents are distributed as PDFs to prevent alteration
• Attend and document pre-installation meetings for critical trades
• Support the Superintendent with Last Planner board updates
• Help coordinate subcontractor communications and constraint tracking
• Aid in RGGC punch list creation and tracking in Procore

What Success Looks Like

• Master the Details: Learn our procedures inside and out - accuracy and timeliness are non-negotiable
• Support Proactively: Anticipate needs, follow up without being asked, and keep information flowing
• Build Relationships: Develop trust with subcontractors, team members, and project stakeholders through reliable follow-through
• Own Your Growth: Take initiative to learn from senior team members and seek additional responsibilities

What Sets This Role Apart

• Comprehensive Training: Learn from experienced PMs who invest in your development
• Real Responsibility: Own critical project tasks that directly impact success
• Clear Path Forward: Structured progression to Project Manager with defined milestones
• Meaningful Projects: Work on historic renovations and architecturally significant buildings from day one

Core Values

• DO the right thing
• BUILD lifelong relationships
• BE FAIR to everyone
• SELL performance
• ENJOY a work family culture