Assistant Project Manager

Assistant Project Manager, Construction – Newport News, VA. Full‑Time / Exempt. Reports to Project Manager. Work shift 7:00 a.m. to 4:00 p.m., Monday‑Friday.

About the role

Supports the Project Manager and project team in overseeing commercial construction projects, ensuring they are completed on time, within budget, and with defined resources while maintaining a safe work environment.

Responsibilities

• Support Project Manager in driving project flow from inception to completion.
• Assist Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
• Review contract and bid documents, understand scope for project turnover.
• Assist with project document control (subcontractors' certificates of insurance, bonding, permits, submittals, RFIs, change orders, correspondence, etc.) and ensure documents are centrally saved in the chosen software.
• Verify correct drawings are distributed to field.
• Assist with schedule of values or billing format as required by contract documents.
• Support project schedule, showing completion, delivery dates and subcontractor requirements; integrate into overall project and manpower schedule.
• Request purchase orders for major equipment and subs, indicating shipping requirements and anticipating delivery dates.
• Support obtaining and assembling operation and maintenance manuals.
• Attend internal and external meetings to review scheduling, delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support project accounting/management in monthly billings, collections, and follow‑up on outstanding balances.
• Collaborate with supervisor on project safety (toolbox talks, weekly walk‑throughs).
• Gather information for scope changes, work with estimating and downstream clients for pricing; ensure no work starts prior to approval or notice to proceed.
• Assist field personnel in commissioning process and project closeout.
• Escalate critical or sensitive issues to the Project Manager with recommended resolutions.
• Meet project site onboarding requirements as set by contractual requirements.
• Comply with all company operating policies, procedures, and safety programs.
• Maintain reliable transportation and travel to assigned project site as required.
• Other duties as assigned.

Qualifications

• 3–5 years of professional experience in mechanical, plumbing, and/or industrial HVAC discipline.
• Bachelor’s degree in Mechanical Engineering, Business Administration, or related field.
• Familiarity with a wide variety of field concepts, practices, and procedures.
• Working knowledge of OSHA safety standards.
• Understanding of construction contract language and terms.
• Familiarity with local market (desirable).
• Must be authorized to work in the United States on a full‑time basis without employer sponsorship.

Skills

• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Familiarity with AutoCAD and other mechanical, technical, or construction programs.
• Experience with project management/document control software.
• Knowledge of construction/financial software packages.
• Excellent written and verbal communication.
• Ability to lead people and achieve results through others.
• Strong organizational, multitasking, and prioritization abilities.
• Technical skills in project management, quality assurance, and costing.
• Analytical and problem‑solving skills at strategic and tactical levels.
• Integrity, professionalism, and commitment to company values.
• High attention to detail and quality standards.
• Self‑motivation and ability to work efficiently in a fast‑paced environment.
• Ability to manage and supervise personnel and build positive relationships with employees, management, suppliers, and customers.
• Effective communication, cooperation, and collaboration with multiple levels of employees, government agencies, subcontractors, and suppliers.

Physical Demands

The role requires regular sitting, seeing, talking, hearing, and use of hands. Frequent walking, reaching, climbing, balancing, stooping, kneeling, crouching, and occasional lifting of up to 25 lb. Vision requirements include close, distance, peripheral, depth perception, and focus adjustment. Regular commuting to field locations is required.

Benefits

Competitive salary and comprehensive benefits package.

Schedule

7:00 a.m. – 4:00 p.m., Monday through Friday.